DFO is Fishing for Talented Administrative Professionals!

Work environment
Fisheries and Oceans Canada (DFO) is responsible for the stewardship of Canada’s fisheries and marine resources. Our department works to ensure healthy aquatic ecosystems through habitat protection and sound science, while supporting economic growth and innovation. _______________________________________________________________🏢 In line with Treasury Board Secretariat (TBS) direction, the Fisheries and Oceans Canada has adopted a common hybrid work model where employees work at their designated worksite at least four (4) days each week. Some positions may require full-time on-site presence.
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Intent of the process
A pool of qualified candidates will be established and used to fill similar positions with various tenures: indeterminate or specified period (including, assignments, secondments, and acting appointments) security profiles, position locations and linguistic requirements within Fisheries and Oceans Canada.Positions may be located at any Fisheries and Oceans Canada (DFO) office across Canada. The locations listed are not exhaustive, and the pool may be used to staff positions at other DFO offices as staffing needs arise.Administrative positions such as:
CR-05:
• Licensing and Statistics Officer
• Client Service Representative
• Human Resources AssistantAS-01
• Administrative Assistant
• Administrative Support Officer
• Assistant, Executive Support Services
• Database & Systems Assistant
• HR Data AnalystAS-02
• Document Control and Administrative Officer
• Officer, Executive Support Services
• Financial & Project Officer
• Administrative Officer
• Scheduling, Correspondence & Administrative OfficerDont wait. Apply now!

Important messages
We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.📢 How does this work?
✅ Step 1: Read the entire advertisement. Want to join our team? Let us know you’re interested! Click “Apply Online”
✅ Step 2: Tell us about yourself! Attach your resume and answer the screening questions in the online application.
✅ Step 3: We will carefully review all of your qualifications. If your talent matches one of our immediate or upcoming opportunities we may contact you for further information or assessment.As this is an external advertised process, informal discussions will not be provided. Additionally, acknowledgements of receipt and screened out e-mails will not be sent.⭐Tips and Tricks for Assessment:
✓ Assume the assessment board does not know the position or the duties associated to the position you are referencing.
✓ In describing your accomplishments provide concrete examples, rather than making general statements (e.g. “I work well in a team”). Your role must be clearly understood during the course of events.
✓ You may consider using the S.T.A.R technique to assist in structuring your answer: describe the Situation, the Tasks you were required to achieve, the Actions you took and the Results of your actions. Additionally, you may choose to include the 5Ws & 1H: who, where, when, what, and most importantly, why and how you accomplished the task, in your response.
✓ Use "I" statements and not "we" or “the team” statements. You should focus on your individual role in the situation.
✓ Always provide a complete expression before using ACRONYMS. Do not assume the assessors are familiar with your field jargon.
✓ If the question uses “and” you must demonstrate that you have all the skills or experiences required.
✓ If the question uses “or” you need to demonstrate that you have at least one of the skills.
OTHER INFORMATION:
📌 For all asset qualification questions, candidates are asked only to identify where and when they acquired the experience. Detailed examples are not required at the application stage. Candidates may be asked to substantiate and demonstrate the experience later in the selection process.⚠️ Important Financial Information for Northern Locations:
↪ Successful candidates may be eligible for the reimbursement of relocation costs.
↪ Isolated Post Allowances (Northern Allowance) range from $14,000 to $47,000, which is based on if the employee has dependents and work location.
↪ Vacation Travel Assistance may be provided up to twice annually for each eligible member of the household, depending on work location.
↪ Benefits for employees could include up to 3 weeks of vacation (to start), leave provisions for family-related responsibilities, medical and dental benefits, a pension plan and more! https://www.canada.ca/en/government/publicservice/pay.html. (Applicable to all positions)Please note that rates and conditions above are subject to change. Please see the Isolated Posts and Government Housing Directive for more information or to view the rates for other locations at http://www.njc-cnm.gc.ca/directive/ipgh-pile/index-eng.php

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Depending on the position to be staffed, the security clearance requirement will be:
• Secret
• Reliability

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• Willingness and ability to work overtime, as required.
• Willing and able to travel, as required.

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Stream 1: AS-01 and CR-05 positions
Stream 2: AS-02 positions➡️EDUCATION:
All streams:
AS Group:
• A secondary school diploma or an acceptable combination of education, training and/or experience

CR Group:
• Successful completion of two years of secondary school or an acceptable combination of education, training and/or experience

➡️EXPERIENCE:
All streams:
• Experience providing administrative support services in an office environment such as:
·Organizing;
·Supporting;
·Monitoring; or
·Reporting on activities

Stream 2 only :
• Experience coordinating administrative processes within a workplace setting (may include but not limited to: planning, scheduling, arranging, facilitating, and consulting with others to ensure a series of related administrative activities are completed).

➡️COMPETENCIES:
All streams:
• Uphold integrity and respect
• Thinking things through
• Working effectively with others
• Promote innovation and guide change
• Communication👥Supervisory positions only:
• Create Vision and Strategy
• Mobilize People
• Achieve Results
• Collaborating with Partners and StakeholderThe Key Leadership Competencies define the behaviours expected of leaders in Canada's Public Service: https://www.canada.ca/en/treasury-board-secretariat/services/professional-development/key-leadership-competency-profile/examples-effective-ineffective-behaviours.html#tocA

➡️PERSONAL SUITABILITY
All streams:
• Attention to details

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Applied / assessed at a later date

Various language requirements

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📌 Candidates MAY also be required to meet ONE OR MORE of the following education or experience factors for either stream, depending on the requirements of the specific position being staffed. The following criteria could be deemed as essential or asset, depending on the needs of the position. Candidates may be asked at a later date to explain how they meet the criteria below. If you do not meet one or more of the criteria listed in this section, we still encourage you to apply – some positions will not require them.EDUCATION:
• Post secondary diploma in an administrative field

EXPERIENCE:
• Experience in information management and record keeping (printed and electronic)
• Experience providing financial support services
• Experience providing human resources support
• Experience proofreading documents
• Experience in using MS Office Suite (Outlook, Word, Excel, PowerPoint)
• Experience providing client services (in person, by phone or in writing)
• Experience in the procurement of goods and services
• Experience coordinating travel arrangements through a travel system
• Experience reviewing and preparing correspondence and other documents
• Experience drafting meeting minutes and tracking actions.
• Experience working with partners
• Experience coordinating and supporting the development or delivery training
• Experience with data entry
• Experience in the use of a Human Resources related system such as MyGCHR or other similar systems
• Experience working with a financial application such as Systems Applications Products (SAP), Abacus or other financial application
• Experience researching, interpreting and applying policies and guidelines
• Experience in providing support services in a program, policy or project environment
• Experience in administration of budget and payment of invoices
• Experience working in a fast-paced office environment with multiple deadlines
• Experience in monitoring activities to ensure compliance with operational policies, procedures, standards, guidelines, or tools in a client service environment
• Experience organizing, maintaining templates, forms, and procedural documentation to support standardized processes
• Experience working or living in the North (for northern locations)
• Experience in scheduling, planning and managing electronic calendarsNOTE:
▪ Based on the hiring division’s needs, additional essential qualifications, asset qualifications, organizational needs, operational requirements and/or conditions of employment maybe identified and applied during the assessment and/or selection of candidates.

🤝 ORGANIZATIONAL NEED:
Fisheries and Oceans Canada is committed to fostering an inclusive workplace and a diverse workforce that reflects the communities we serve. We recognize the value that diverse perspectives bring to our organization and are committed to removing systemic barriers that may limit equitable access to employment opportunities, beginning with the hiring process. As part of our commitment to building a diverse and representative workforce, preference will be given to candidates who self-declare as belonging to one or more of the following designated employment equity groups: Indigenous Peoples, members of racialized groups, persons with disabilities, and women, where regional or national representation gaps exist.

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Preference will be given to veterans first, followed by Canadian citizens and permanent residents, with the exception of jobs located in Nunavut or Yukon. For positions located in Nunavut, qualified Inuit enrolled under the Nunavut Agreement will be appointed first. For positions located in Yukon, qualified Yukon First Nations will be appointed first, followed by qualified Indigenous persons.

Learn more about preference to veterans.

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