About the position
Duties
This position provides a full range of executive services and support to the Field Unit Superintendent. The primary responsibility for this role is to effectively manage the office. Given the nature of this work, we are seeking an individual who can accurately and professionally manage the constantly changing priorities and sensitive situations. Abilities being sought for this position include attention to detail, sound judgment, discretion, computer competency, and effective interpersonal skills. Other duties associated with this position include communicating with field unit managers and team members, National Office colleagues, stakeholders and the public; scheduling meetings; making travel arrangements; as well as the preparation and handling of sensitive documents, files and dockets.
Work environment
Parks Canada is a federal government agency responsible for the protection and presentation of Canada’s outstanding natural and cultural resources through a system of national parks, national marine conservation areas and national historic sites in all regions of Canada.
Intent of the process
This process may be used to create a list of qualified candidates to staff similar positions with various tenures, security levels or linguistic profiles in same or other parts of the country.
Positions to be filled
1
Important messages
No cover letter required – Respond to questions in the on-line application.
We will only accept on-line applications received via the jobs.gc.ca site.
*** NOTE: When submitting your application to this selection process, you will
be required to answer screening questions to demonstrate how you meet the
Essential Qualifications (Education and all Essential Experiences) as well as any Asset Qualifications (if applicable).
Applicants must clearly demonstrate how they meet the Education and Experience factors listed in the Essential Qualifications when responding to the questions in the on-line application. Applicants must clearly demonstrate how they meet these factors by providing concrete examples with significant details to explain WHEN, WHERE and HOW you meet each factor. Please note that it is not sufficient to only state that these factors are met or to provide a listing of current or past responsibilities. Resumes will be used as a secondary source to validate the experience described when responding to the questions in the on-line application.
Failure to clearly demonstrate how you meet the Education and Experience factors when responding to the questions in the on-line application, may result in the rejection of your application.
You need (essential for the job)
Your application must clearly explain how you meet the following
Successful completion of secondary school according to provincial standards or an acceptable combination of education, training and experience.
Learn more about degree equivalency.
EXPERIENCE – STREAM 1 (AS-01):
• Recent* and significant** experience providing administrative support services such as purchasing, material management, records/information management, processing financial and human resources records, data entry, preparing correspondence, arranging travel and meetings, recording minutes, and/or managing multiple e-mail and calendar accounts.
• Experience planning, organizing, and prioritizing work within an office environment with changing demands.
• Experience preparing, editing, and formatting written correspondence such as reports, letters, and emails.
• Experience in working in a client serviced environment such as responding to requests for information from internal and/or external clients.
* Recent experience refers to experiences acquired in the past 5 years.
** Significant experience refers to experience acquired as a main component of your work responsibilities for a minimum of 1 year.
EXPERIENCE – STREAM 2 (AS-02)
• Significant* experience providing administrative support services**
• Significant* experience analyzing, processing, and preparing correspondence to internal and/or external stakeholders.
• Experience using productivity tools such as Microsoft Word, Excel, and PowerPoint.
• Experience maintaining, tracking and managing files, records and correspondence.
• Experience tracking, following up and consolidating responses for action items.
• Experience providing guidance and recommendations to clients both internal and external to Parks Canada.
You may need (asset qualifications)
May be applied / assessed at a later date
ASSET EXPERIENCE - STREAM 1 (AS-01):
• Experience working with organizations in protected area management and/or Indigenous government.
• Experience working with confidential human resources related data such as payroll, staffing and employee data.
• Experience tracking or monitoring finances for a business unit, such as managing a budget.
ASSET EXPERIENCE – STREAM 2 (AS-02):
• Experience coordinating administration activities and/or office management
• Experience in information management and/or central records in the federal government
• Experience providing financial administration support to a manager, such as procurement, budget monitoring and reporting, and expense claims
• Experience providing administrative support to an executive or manager such as time management, travel arrangements, meeting minutes, and file management.
Our commitment
We're committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please contact the hiring organization below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.
Learn more about assessment accommodation.
Equity, diversity and inclusion
The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the population it serves. We promote employment equity and encourage you to self-declare if you belong to one of the designated employment equity groups when you apply.
Learn more about diversity and inclusion in the public service.
How to apply
Learn more about applying for Government of Canada jobs.
Information you must provide
- Your résumé
- Contact information for 3 references
We'd like to thank all those who apply. However, only the people selected for further consideration will be contacted.