Contracting and Procurement Senior Officer

Duties
The Contracting and Procurement Senior Officer is responsible for carrying out duties related to all aspects of the procurement process in the acquisition of specialized goods and services, in compliance with all relevant Parliamentary Protective Service (PPS) policies and procedures, while providing guidance, advice and support to PPS client areas to ensure that the process is effective, expeditious and ethical, and provides the best possible value for PPS. The Contracting and Procurement Senior Officer acts as a technical resource in procurement and contract management by providing advice on the application of PPS procurement policies, procedures and tools. The Contracting and Procurement Senior Officer conducts quality assurance reviews of procurement and contractual documentation when required. The incumbent contributes to continuous process improvement and the development of procurement best practices within PPS.

Work environment
The Parliamentary Protective Service (PPS) is a separate and distinct organization not subject to the Public Service Employment Act. It has its own classification, compensation system, and staffing regime. Persons appointed to PPS continue to be part of the federal government and will receive the public service pension plan and public service insurance benefits plan.What we offer: • Flexible work schedule
• 35-hour standard work week
• Minimum 4 weeks of paid vacation
• Public service health, dental, and vision care insurance plans
• Employee and Family Assistance Program
• Free on-site fitness facilities
• Centrally located in downtown Ottawa
• Conveniently located near O-Train Station and major OC Transpo and STO bus routes

Intent of the process
The purpose of this recruitment and selection process is to staff one (1) position on an indeterminate basis and establish a pool of qualified and/or partially qualified candidates.The pool may also be used in the future to staff similar positions within the PPS.

Positions to be filled
1

Important messages
Please visit PPS web site under Careers > Opportunities or at https://pps.parl.ca/ for guides that will help you prepare your application and for an interview.We encourage veterans of the Canadian Armed Forces to self-identify when applying to our job opportunities.We will only accept online applications received through the GC Jobs website.To submit your online application, you will first need to create an account on the GC Jobs website. Once your account is created, return to the job poster, and select the button "Apply Online" below. Candidates who are unable to apply online must contact the hiring organization prior to the closing date.All communication (screening, assessments, invitations, results) with applicants will be done by e-mail. Ensure that the e-mail address provided is valid, always functional and accepts messages from unknown users.It is your responsibility, as a candidate, to clearly demonstrate how you meet each qualification (education, experience, and assets) by answering the screening questions in the online application. You must provide concrete specific examples to illustrate how you meet each criterion identified in the questions. Your answers must include where and how you obtained the required experience, as well as the period(s) in which you performed the functions of the position(s).Candidates will not be solicited for incomplete or missing information.Use the STAR method to provide clear and detailed examples:• S – Situation: Describe the context.
• T – Task: Outline the objective.
• A – Action: Explain what you did and how you did it.
• R – Result: Highlight the outcome of your actions.Please note that all answers submitted must be original work. Plagiarism of any kind, including responses generated by AI, is strictly prohibited, and may result in disqualification from the application process.Candidates are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.Various assessment tools may be used to evaluate candidates during the selection process.Depending on the number of applicants, volume management strategies may be used for the purpose of managing applications.Candidates must meet the essential qualifications, including the linguistic requirement to be appointed to a position.

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For PPS Enhanced Reliability Status (ERS):All candidates must obtain both a Site Access Clearance and a PPS Enhanced Reliability Status. To initiate the PPS security screening process, candidates will be required to complete a personal history questionnaire, a pre interview questionnaire, and undergo fingerprinting.The security screening process involves a comprehensive background investigation to assess the candidate’s reliability, honesty, trustworthiness, loyalty to Canada and reliability as it relates to that loyalty. This security screening investigation includes, but is not limited to, a loyalty assessment, law enforcement verifications, financial verifications, internet inquiries, as well as personal and employment reference checks. Candidates will also be required to participate in a security screening interview, which will cover a range of topics needed to complete the security screening assessment.Candidates should be aware that participation in, or completion of, the recruitment process does not guarantee eligibility for a PPS security screening. Security screening is conducted as a separate process, and the outcome may be influenced by several factors, including the length of time an individual has resided in Canada and the resulting ability to verify required background information. Interactions with law enforcement, credit history, personal associations, and other relevant security considerations may also affect a candidate’s eligibility to be granted the required security screening level and may influence the time needed to complete the security screening process.Candidates who do not meet the security screening requirements will not be granted the required security screening level and will therefore be removed from the hiring process as it is a condition of employment.

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EDUCATION:Successful completion of a post-secondary program related to the position OR an acceptable combination of education, experience, and training.*The educational program must be from an accredited learning institution recognized in Canada. If you completed a program outside of Canada, you will be required to obtain proof of a Canadian equivalency at your expense from an accredited learning institution recognized in Canada.

EXPERIENCES:E1- Significant* experience in leading procurement processes.

E2 - Significant* experience reviewing Statements of Work (SOW) and evaluation criteria and providing guidance advice to internal clients on content and structure of these documents.

E3 - Significant* experience in preparing Requests for Proposals (RFP) and resulting contracts/agreements for the procurement of goods or services.

E4 - Significant* experience in facilitating RFP evaluation processes, ensuring that submissions are evaluated and scored in accordance with the established evaluation criteria.

E5 - Significant* experience managing multiple procurement files simultaneously with competing deadlines and varying levels of complexity.

E6 - Significant* experience interpreting and applying procurement and contract management policies, procedures, directives or governance instruments.

E7 - Significant* experience reviewing or conducting quality assurance of procurement documentation, solicitation documents or contractual instruments.DEFINITION:
*Significant is defined as the depth and breadth of experience normally associated with having performed a broad range of complex activities related to this task, which are acquired on a full-time basis over a period of time (usually more than 2 years).

KNOWLEDGE:K1 - Knowledge and understanding of contract law and associated regulations, guidelines and policies.

K2 - Knowledge of industry and procurement associated best practices (e.g. service contracts greater than $100,000 in value).

K3 - Knowledge of procurement tools and approaches (RFx tools).

K4 - Knowledge of risk management principles related to procurement and contract management.

COMPETENCIES:C1 - Teamwork and Collaboration
C2 - Thinking Skills
C3 - Communication
C4 - Leadership
C5 - Client Service OrientationOTHER COMPETENCIES: C6 - Integrity
C7 - Attention to details

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Applied / assessed at a later date

Bilingual - Imperative (CBC/CBC) - To help you decide if you should apply to a bilingual position, an optional self-assessment of your written expression and reading comprehension in your second official language is available for you to take before completing your application. Try out the self-assessment tests for written expression and reading comprehension by visiting: https://www.canada.ca/en/public-service-commission/services/second-language-testing-public-service/self-assessment-tests.html

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ASSET EDUCATION:AED1- Designation in supply chain management.

AED2- University or college diploma in a field related to the position.

ASSET EXPERIENCES:AE1- Experience working with a procurement/financial system (e.g. Oracle, SAP).

AE2 - Experience working with an online tendering platform.

AE3 - Experience in a public safety organization involving the procurement of specialized products, security-focused equipment, and related professional consulting and support services.

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