Administrative Services Officer

Duties
KEY RESPONSIBILITIES:
1. Housing Administration (Lead Responsibility)
As the lead administrative support for 21 staff houses in various communities across the NWT, you will:
• Serve as the primary point of contact for staff housing and coordinate communication between tenants, the Housing Committee, the Field Unit Superintendent, Finance, HR, and the Asset team;
• Track housing unit availability and coordinate staff move‑ins, move‑outs, and utility transfers;
• Chair and support Housing Committee meetings, preparing agendas, meeting records, and follow‑up actions;
• Coordinate inspections, maintenance requests, work orders, and repairs with asset maintainers and contractors;
• Manage small contracts related to housing maintenance, cleaning, and repair services; and
• Lead improvements to housing policies, processes, procedures, and documentation.2. Asset Data Management (Maximo) – Lead Responsibility
As the lead for asset data quality and Maximo maintenance, you will:
• Maintain and update asset information in Maximo for staff housing, operational assets, and new construction;
• Manage code compliance inspections, including scheduling, data entry, and monitoring program effectiveness;
• Support data quality checks, reporting, and the identification of inconsistencies or gaps; and
• Assist with the creation of new asset inventories, including those associated with capital projects supporting new park establishment. 3. Asset & Project Management Administrative Support
As a core member of the Asset Team, you will support Asset Managers, Project Managers, and Asset Maintainers who lead the Asset Program, the Capital Projects Program, and capital projects supporting new park establishment. Responsibilities include:
• Organizing and maintaining project files, documentation, and schedules;
• Supporting coordination with finance team; and
• Supporting contracting and procurement processes.

Work environment
Join Parks Canada’s northern Asset Team as an Asset Administrator (AS‑02), where you’ll help support the infrastructure that keeps eight protected places across the Northwest Territories operating—from remote Arctic parks to culturally significant northern landscapes. In this dynamic role, you’ll lead staff housing administration and asset data management while providing essential support to Asset Managers and Project Managers delivering diverse capital projects, including projects that contribute to the establishment of new national parks. Whether coordinating housing logistics, managing critical asset information in Maximo, or keeping complex project files moving, you’ll be at the centre of meaningful work that directly supports the stewardship, operation, and growth of some of Canada’s most extraordinary protected places.

Intent of the process
This process will be used to fill one (1) vacancy and may be used to create a list of qualified candidates to staff similar positions with various tenures within the Central Northwest Territories Field Unit and Wood Buffalo Field Unit

Positions to be filled
1

Important messages
We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.Assessment accommodation✔️We also offer:
•Northern Allowances (rates and conditions subject to change and vary depending on number of dependants):
▻ Isolated Post Allowances: approximately $10,632 to 36,092 per year
▻ Vacation Travel Assistance: approximately $1,239 to $2,315 year for each eligible member of the household
1. SCREENING QUESTIONS
All candidates must clearly demonstrate in the screening questions how they meet the education and experience factors listed in both the essential and asset qualifications listed.Please note that it is not sufficient to only state that these factors are met or to provide a listing of current or past responsibilities. Provide concrete examples of WHEN, WHERE & HOW.Failure to clearly demonstrate how you meet the Education and Experience factors may result in the rejection of your application.Normally, applicants will not be solicited for incomplete or possible missing information.Candidates will be asked to provide proof of their education credentials at a later date.2. RESUMES
Resumes will be used as a secondary source to validate the experience described in the screening questions and/ or email - as appropriate.3. REFERENCES
Three (3) references are required, including one from a recent* supervisor.
Recent* is defined as within the past two years.4. CURRENT POSITION (FOR Government of Canada Employees) (if applicable)
Please identify clearly your substantive group and level and your employment status on your resume and/or application and/or email.ASSESSMENT
∙ An interview will be administered
∙ A written assessment may be administered
∙ Reference checks will be soughtPersons are entitled to participate in the appointment process in the official language of their choice.Applicants are asked to indicate their preferred official language in their application.To encourage workforce diversity, consideration may be given to candidates who self-declare as belonging to one of the following employment equity groups: Indigenous, visible minorities, people with disabilities, and women.Parks Canada Agency considers applications from all individuals who have legal status to work in Canada. Please indicate in your application the reason for which you are entitled to work in Canada: Canadian citizenship, permanent resident status or work permit.

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Reliability Status security clearance

- Possess a valid class driver's license.
- Required to undergo and pass pre-placement and periodic medical evaluation.

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• You must be willing to work overtime;
• You must be willing to live in an isolated post;
• You may be required to wear a uniform while performing your duties. In this case, Parks Canada will provide you with the uniforms you require in accordance with the Parks Canada Uniform Policy.

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EDUCATION
Successful completion of secondary school according to provincial standards or equivalent.

EXPERIENCE
• Experience in administrative services, including but not limited to: preparing and tracking documents, managing emails, scheduling and organizing meetings, maintaining a filing system, and other related duties; and
• Experience using productivity tools such as Microsoft Word, Excel, and PowerPoint.

ABILITIES
• Ability to develop positive working relationships and resolve conflicts;
• Ability to manage conflicting priorities, to multi-task and to work under time-sensitive conditions;
• Ability to interpret policy and to make recommendations;
• Ability to communicate effectively orally and in writing;
• Ability to determine, to analyze and to solve problems;
• Ability to work independently while supporting a dispersed northern team.

PERSONAL SUITABILITY:
• Personally connects with people;
• Exercises sound judgment;
• Makes things happen;
• Takes responsibility.

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Applied / assessed at a later date

English essential

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ASSET EXPERIENCE
• Experience managing or maintaining rental properties or residential buildings;
• Experience providing guidance and making recommendations to clients.

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