Operational Training Support Officer

Duties
The Operational Training Support Officer is responsible for developing, implementing maintaining, and disseminating annual training plans and calendars for PPS employees.The main responsibilities are:• Coordinating training (Protection and Detection Recruit programs, annual firearms qualifications, use of force, standard first aid, etc.) for operational employees and working closely with multiple external and internal stakeholders;
• Preparing training related correspondence and coordinate ordering supplies and equipment for instructors and participants ahead of a scheduled training;
• Facilitating and maintaining personal course requests for employees;
• Ensuring the accurate tracking, monitoring and reporting of training activities in a database;
• Analyzing and resolving logistical challenges in relation to training, planning, including scheduling, transportation and equipment requirements;
• Assisting in the planning and coordination of joint training for the PPS, its parliamentary and external partners;
• Support the structure and preparation of courses by using project management concepts;
• Coordinating and monitoring the fiscal environment related to training expenditures;
• Reviewing, analyzing, and validating the content and accuracy of invoices, premiums meal claims, and travel expense forms.

Work environment
The Parliamentary Protective Service (PPS) is a separate and distinct organization and is not subject to the Public Service Employment Act. The PPS has its own classification, compensation system and staffing regime. Persons appointed to the PPS continue to be part of the federal government and will receive the public service pension plan and public service insurance benefits plan.What we offer:
• Health, dental, and vision care insurance plans
• Public Service Pension Plan
• 35-hour standard work week
• Minimum 4 weeks of paid vacation
• Employee and Family Assistance Program
• Free Parking
• Flexible work schedules
• On-site presence is required

Intent of the process
The purpose of this recruitment and selection process is to establish a pool of qualified candidates for a term or indeterminate basis.The pool may also be used in the future to staff similar positions within the PPS.

Positions to be filled
1

Important messages
Please visit the PPS web site under Careers > Opportunities or at https://pps.parl.ca/ for guides that will help you prepare your application and for an interview.We encourage veterans of the Canadian Armed Forces to self-identify when applying to our job opportunities.We will only accept online applications received through the GC Employment website.To submit your online application, you will first need to create an account on the GC Jobs website. Once your account is created, return to the job poster, and select the button "Apply Online" below. Candidates who are unable to apply online must contact the person listed below prior to the closing date.All communication (screening, assessments, invitations, results) with applicants will be done by e-mail. Ensure that the e-mail address provided is valid, always functional and accepts messages from unknown users.It is your responsibility, as a candidate, to clearly demonstrate how you meet each qualification (education, experience, and assets) by answering the screening questions in the online application. You must provide concrete specific examples to illustrate how you meet each criterion identified in the questions. Your answers must include where and how you obtained the required experience, as well as the period(s) in which you performed the functions of the position(s).Candidates will not be solicited for incomplete or missing information.Use the STAR method to provide clear and detailed examples:• S – Situation: Describe the context.
• T – Task: Outline the objective.
• A – Action: Explain what you did and how you did it.
• R – Result: Highlight the outcome of your actions.Please note that all answers (or cover letters) submitted must be original work. Plagiarism of any kind, including responses generated by AI, is strictly prohibited, and may result in disqualification from the application process.Candidates are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.Various assessment tools may be used to evaluate candidates during the selection process.Depending on the number of applicants, volume management strategies may be used for the purpose of managing applications.Candidates must meet the essential qualifications, including the linguistic requirement to be appointed to a position.Relocation and travel expenses incurred during the recruitment and selection process are the applicant's responsibility.

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Reliability Status security clearance - For PPS Enhanced Reliability Status (ERS):All candidates must obtain both a Site Access Clearance and a PPS Enhanced Reliability Status. To initiate the PPS security screening process, candidates will be required to complete a personal history questionnaire, a pre interview questionnaire, and undergo fingerprinting.The security screening process involves a comprehensive background investigation to assess the candidate’s reliability, honesty, trustworthiness, loyalty to Canada and reliability as it relates to that loyalty. This security screening investigation includes, but is not limited to, a loyalty assessment, law enforcement verifications, financial verifications, internet inquiries, as well as personal and employment reference checks. Candidates will also be required to participate in a security screening interview, which will cover a range of topics needed to complete the security screening assessment.Candidates should be aware that participation in, or completion of, the recruitment process does not guarantee eligibility for a PPS security screening. Security screening is conducted as a separate process, and the outcome may be influenced by several factors, including the length of time an individual has resided in Canada and the resulting ability to verify required background information. Interactions with law enforcement, credit history, personal associations, and other relevant security considerations may also affect a candidate’s eligibility to be granted the required security screening level and may influence the time needed to complete the security screening process.Candidates who do not meet the security screening requirements will not be granted the required security screening level and will therefore be removed from the hiring process as it is a condition of employment.

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EDUCATION:Successful completion of a post-secondary educational program* related to the position OR an acceptable combination of education, experience, and training.*The educational program must be from an accredited learning institution recognized in Canada. If you completed a program outside of Canada, you will be required to obtain proof of a Canadian equivalency at your expense from an accredited learning institution recognized in Canada.

ESSENTIEL EXPERIENCES:E1: Recent* and significant** experience coordinating a program, initiative or project.

E2: Recent* experience providing administrative support in an office environment.

E3: Experience using the MS Office Suite for reporting, tracking, data entry, etc.DEFINITIONS:
*Recent means within the last five (5) years.
**Significant is defined as the depth and breadth of experience normally associated with having performed a broad range of complex activities related to this task, which are acquired on a full-time basis over a 1 year (12months) period of time.

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Applied / assessed at a later date

Bilingual - Imperative (BBB/BBB) - Self-assessment test in a second language:To help you decide if you should apply to a bilingual position, an optional self-assessment of your written expression and reading comprehension in your second official language is available for you to take before completing your application.Try out the self-assessment tests for written expression and reading comprehension by visiting: https://www.canada.ca/en/public-service-commission/services/second-language-testing-public-service/self-assessment-tests.html

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ASSET EXPERIENCES:AE1: Experience in Project Management.

AE2: Experience in Human Resources.

AE3: Experience in the field of Finance.

AE4: Advanced skills with MS Office Suite.

COMPETENCIES:Teamwork and Collaboration
Thinking Skills
Communication
Leadership
Client Service Orientation
OTHER COMPETENCIES:Organizational Skills
Time Management

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