Administrative Assistant

Duties
Administrative Assistants provide clerical, financial, administrative and operational support to a variety of teams. Duties include but are not limited to answering phones and providing information; attending meetings and preparing minutes; scheduling tour bookings; processing invoices; receipting cash; booking travel; Information Technology onsite support and managing keys.

Work environment
Parks Canada is a federal government agency responsible for the protection and presentation of Canada's outstanding natural and cultural resources through a system of national parks, national marine conservation areas, national historic sites and urban parks in all regions of Canada. The Manitoba Field Unit manages a numbers of these assets and has employees located across the province.The Administrative Assistant position works out of Churchill. Employee housing is not available.

Intent of the process
This process will be used to staff a temporary, full-time position (37.50 hours/week).This process may be used to create a list of qualified candidates to staff similar positions with various tenures, security levels or linguistic requirements in the same or other parts of the country.

Positions to be filled
1

Important messages
Candidates can apply for our jobs through the following methods:
✔ Applying online by clicking "Apply Now"
✔ Dropping off a resume at the Parks Canada Visitor Centre located at the train station (#1 Mantayo Seepee Meskanow, Churchill, R0B 0E)*Northern residents and members of the identified Indigenous groups who meet or exceed the qualifications stipulated in this selection process will be considered on a priority basis.Northern resident means:
a) any person/resident within the Local Government District of Churchill. Must have resided in Churchill for at least 6 months immediately before the closing date of this process.
b) any person/resident in any settlement along the Canadian National Railway (Bay Line) from Bird northwardIdentified Indigenous Groups Means:
a) members of the 5-nations Cree Communities:
✔ Fox Lake Cree Nation (Mahkesiw Sakahikhan)
✔ York Factory First Nation (Kawéchiwásik)
✔ Shamattawa First Nation (Kischismattawow)
✔ Split Lake (Tataskweyak Cree Nation)
✔ War Lake First Nation (Mooseocoot)
b) Members of Dene Communities:
✔ Sayisi Dene First Nation (Tadoule Lake)
✔ Northlands Deneuline First Nation (Lac Brochet)
✔ Barren Lands First Nation (Brochet)
✔ O-Pipon-Na-Piwin Cree Nation (South Indian Lake)
c) Inuit Members of the Kivalliq Region, NunavutNotes:
✔ Candidates from outside the area are welcome to apply to our vacancies, but those who meet the above criteria found qualified for our positions will have preferred selection.We prefer to accept online applications for this process. Persons who are unable to apply on-line must contact the person listed below prior to the closing date for information on how to apply using another method. Ensure you have left sufficient time so you may submit your application prior to the closing date.For tips to navigate the application process step by step, refer to the following site: https://www.youtube.com/watch?v=0GW7P3g9hhI.Please submit your completed application, including all of the above-mentioned documentation. Failure to do so may result in your application being rejected.The Parks Canada Agency is established as a separate employer in the Federal Public Service under the Financial Administration Act. Persons appointed to the Agency continue to be part of the Public Service. The Parks Canada Agency operates under its own human resources framework outside of the Public Service Employment Act and in line with values of fairness, competence and respect, and its operating principles.Tips for applicants:
📍Please provide complete and thorough details of your education and experience.
📍Do not assume that the screening board has any previous knowledge of your background, qualifications, or work history. You must be specific and provide concrete examples/details for each experience element, as applications will be screened only on the information provided.
📍Failure to provide sufficient information may result in your application being screened out of the competition.Persons are entitled to participate in the appointment process in the official language of their choice.

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Reliability Status security clearance - ◼️ Will be required to undergo and pass pre-placement and periodic medical checks

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◼️ Willingness to wear a Parks Canada uniform
◼️ Willingness to work at the Parks Canada office located in Churchill, Manitoba
◼️ Possession of a valid Class 5 driver's license or provincial equivalent

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EDUCATION
◼️ Completion of secondary school education according to provincial standards or an acceptable combination of education, training and/or experience

EXPERIENCE
◼️ Experience working in office administration (including but not limited to accounts payable, purchasing, accounts receivable and information management)
◼️ Experience using Microsoft Windows Software, Word, Excel, Access, Outlook or other email software at an intermediate or advanced level

KNOWLEDGE
◼️ Knowledge of Finance and Administrative practices (including accounts payable and information management)
◼️ Knowledge of general office administrative practices and procedures
◼️ Knowledge of general cash control procedures and practices

ABILITIES
◼️ Ability to work with frequent interruptions, undertake multiple tasks, maintain focus and adhere to timelines
◼️ Ability to prepare and analyze reports including gathering and assembling information from different sources
◼️ Ability to code, review and verify accuracy of supplier accounts and other invoices
◼️ Ability to work independently and as a part of a team

PERSONAL SUITABILITY
◼️ Personally connects with people
◼️ Communicates effectively
◼️ Makes things happen
◼️ Takes responsibility
◼️ Exercises sound judgment
◼️ Attention to detail

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Applied / assessed at a later date

English essential

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ASSET EXPERIENCE
◼️ Experience working in an office setting, which would include carrying out a variety of administrative functions (i.e. office mail, answering phones, handling money, maintaining office equipment, delivery receipt, arranging meetings, drafting meeting minutes, maintain/managing files, etc.)
◼️ Experience in providing reception and customer service over the phone, computer and in person
◼️ Experience extracting and reviewing data from accounting and financial systems
◼️ Experience with invoices - preparing, receiving and processing
◼️ Experience with purchasing - creating purchase orders, service contracts and material management documentation

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