Executive Assistant I

Duties
As the Executive Assistant to the Field Unit Superintendent, you are a trusted partner, and the central coordination point for the leadership and management of Parks Canada’s Labrador Field Unit. You provide high-level administrative and executive support that enables effective decision-making, information flow, and operational follow-through across a geographically dispersed and operationally complex organization.Your duties include managing the Superintendent’s agenda and correspondence; coordinating meetings, briefings, travel, and events; tracking actions, commitments, and deadlines; and ensuring the timely flow of information between the Superintendent, managers, partners, and corporate services. You review and organize incoming material, exercise judgement in identifying priorities and sensitivities, and support the preparation, formatting, and quality control of briefings, reports, and other executive documents.You act as a key liaison with internal teams, other field units, Indigenous partners, and corporate service providers, helping to ensure administrative, financial, and human resources processes are aligned and completed efficiently. You serve as a central coordination point for administrative services within the office, working closely with finance, human resources, and other support functions to track requests, align timelines, and ensure information and documentation are complete and provided in a timely manner. You maintain structured records and tracking systems, support budget and travel processes, and contribute to continuous improvement in office practices and information management.This role requires initiative, discretion, and adaptability. You are expected to anticipate needs, solve problems proactively, and provide steady support in a fast-paced environment characterized by multiple priorities, evolving relationships, and operational demands. This is an opportunity to work closely with senior leadership and play a meaningful role in the effective stewardship and management of Parks Canada places across Labrador.

Work environment
Experience what it’s like to live and work with three national treasures. The Akami-Uapishku – KakKasuak – Mealy Mountains National Park Reserve and the Torngat Mountains National Park are the homes of Indigenous history, culture and traditions, dramatic and beautiful landscapes, and valuable wildlife. Red Bay National Historic Site, recognized as a UNESCO World Heritage Site, preserves the remarkable remains of a 16th-century Basque whaling station and tells the story of Labrador’s early place in a global maritime economy.Top 9 reasons to work for Parks Canada:
✅ Job stability
⚖️ Work-life balance
📅 Paid and unpaid leave for traditional Indigenous practices.
💰 Pension and retirement benefits
🩺Health and dental benefits
📚 Training and professional development
🏞️ Working in beautiful locations
📈 Transfer and promotion opportunities
🤝 Diverse and inclusive workplaces

Intent of the process
The results of this process will be used to fill one indeterminate position.This process will also be used to create a list of qualified candidates to staff similar positions with various tenures, security levels or linguistic profiles in same or other parts of the country.

Positions to be filled
1

Important messages
📢 Apply online or directly by email to Human Resources at .Tips for applicants:
• Please provide complete and thorough details of your education and experience.
• Do not assume that the screening board has any previous knowledge of your background, qualifications, or work history. You must be specific and provide concrete examples/details for each Experience element, as applications will be screened only on the information provided.
• Failure to provide sufficient information may result in your application being screened out of the competition.
• For tips to navigate the application process step by step, refer to the following short video: https://www.youtube.com/watch?v=0GW7P3g9hhI.If you are an Innu or Inuit beneficiary and would like help applying, please contact Patsy Murphy at .The asset qualifications are not essential to the job, but may be an asset in carrying out the duties of the position. They may be used in screening, assessment or determining right fit for this selection process.References will be requested at a later date.This position is fully on-site and requires daily work from our office. Telework or remote work is not available. Candidates must reside in, or be willing to relocate to, the local area prior to starting employment.Isolated Post Allowances (as of October 1, 2025) – Happy Valley-Goose Bay
*Maximum Annual Isolated Posts Amounts based on full-time year-round employment.
• Employee = $8,206
• Employee with Dependents = $13,677Vacation Travel Assistance (as of October 1, 2025)
• Employee =$1,215
• Employee with Dependents = $1,215 per person

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• Obtain and maintain Reliability Status security clearance.

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• Willingness and ability to adjust work hours on occasion.
• Ability to work in an office environment with prolonged periods of computer and document use.
• Willingness and ability to work occasional overtime, as required.

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Education
A secondary school diploma or an acceptable combination of education, training and experience.

Experience
• Experience providing administrative and executive support services in a fast‑paced office environment.
• Experience managing the internal and external flow of information and meeting firm deadlines.
• Experience coordinating schedules, meetings, appointments or events for managers or teams.
• Experience preparing, formatting, proofreading and tracking correspondence, records, and other administrative documents.
• Experience working with competing priorities and changing demands.

Knowledge
• Knowledge of administrative procedures and practices in an office environment.
• Knowledge of common office software and managing electronic files.

Abilities
• Ability to exercise sound judgement and discretion in dealing with sensitive information and situations.
• Ability to organize, synthesize and present information to support decision‑making.
• Ability to communicate clearly and effectively, orally and in writing.
• Ability to work independently, anticipate needs, and adapt to changing priorities.

Personal Suitability
• Takes responsibility and follows through on commitments.
• Proactive and solutions oriented; makes things happen.
• Maintains professionalism and effectiveness under pressure.
• Builds respectful and effective working relationships.

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Applied / assessed at a later date

English essential

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Asset Education
• Post secondary education in a field relevant to the position (e.g. administration, business, office management).

Asset Experience
• Experience providing administrative or executive support to senior managers.
• Experience working with federal government systems, processes or policies (e.g. travel, finance, human resources or information management systems).

Asset Knowledge
• Knowledge of Parks Canada’s mandate, programs, or organizational context.
• Knowledge of Labrador Innu and Inuit cultures, society and economy.

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