About the position
DutiesAre you the go-to person who keeps an office running like clockwork? Reporting to the Director, you will juggle a variety of exciting responsibilities, from managing records, office supplies, and data systems to coordinating meetings, events, and travel. You will support staff onboarding and training, handle financial tracking, and assist with contracts and procurement.
You will be the first point of contact for visitors and callers, maintain security protocols, troubleshoot office tech, and keep our intranet and tracking systems up to date. Your organizational superpowers will ensure meetings run smoothly, deadlines are met, and the team stays connected.
If you thrive on multitasking, love keeping things organized, and enjoy being the backbone of a busy office, this is the role for you!
Work environmentOther Information:
1. The CER has a classification system that differs from the greater public service. This NEB 05 position is similar to an AS-01 in terms of salary range only. The benefits offered, including relocation assistance, may be significantly different than those offered in the greater public service. This position is subject to CER’s Professional Institute of the Public Service of Canada Collective Agreement.
2. Salary: Effective 1 November 2025 NEB 05, $61,606 to $75,129.
The CER has the following forms of additional compensation that are separate from base salary, the eligibility for which is determined, in accordance with the provisions in the collective agreement or terms and conditions of employment for the duration period specified:
• annual performance pay which includes elements of individual performance and corporate performance;
3. Application Requirements: Applicants must submit, by the closing date, a resume and cover letter clearly demonstrating how they meet the essential qualifications of education and experience. Applicants are strongly encouraged to demonstrate how they also meet the asset qualifications. Asset qualification(s) may be used at any point in the selection process (screening and/or assessment). Failure to provide sufficient information will result in applicants being screened out.
Applicants must provide a valid e-mail address which is always functional and accepts messages from unknown users. Our intention is to communicate with applicants by email for assessment purposes including sending invitations for written tests, interviews and issuing selection process results.
Candidates will need to provide proof of their education prior to appointment. Candidates with foreign credentials must provide proof of Canadian equivalency. Consult the Canadian Information Centre for International Credentials for further information at https://www.cicic.ca.
NOTE: Equivalencies granted by the Canadian provincial authorities with respect to Applied (Bachelor's) Degrees by colleges and technical institutes (i.e., in Ontario, British-Columbia, Alberta & Manitoba) must always be accepted as equivalent to bachelor's degrees granted by universities in the provinces concerned.
4. Head Office Location – Calgary, AB: 210, 517 10th Avenue SW
Regional Office address(es): Montréal, Québec: 1130 Sherbrooke West, Suite 804
Vancouver Office: 219-800 Burrard Street
Intent of the process
Qualified candidates may be used to staff in other similar positions at an equivalent or lower level on a term, indeterminate or acting basis.
Important messages
The Canada Energy Regulator (CER) works to keep energy moving safely across the country. We review energy development projects and share energy information, all while enforcing some of the strictest safety and environmental standards in the world. Headquartered in Calgary, Alberta with regional offices in Montréal, Vancouver and Yellowknife, the CER has approximately 600 employees.
The Federal Public Service is stronger and most effective when we reflect the diversity of the Canadian population we serve. The CER is dedicated to building and promoting a diverse, equitable and inclusive workforce, representative of all Canadians regardless of race, ethnicity, sex, age, disability, sexual orientation, gender expression, socio-economic background or lived experience.
Achieving a representative and diverse workforce has been identified as an organizational need for CER and may be applied at any time during this appointment process. If this criterion is used, only those who have indicated that they are members of the specified designated group(s) will be considered. As such, first consideration for an appointment may be given to candidates who self-declare as belonging to one of the four designated employment equity groups (Persons with a disability, Indigenous Peoples*, Members of a Visible Minority, or Women).
* Indigenous Peoples are First Nation, Inuit, or Métis.
The CER strives to be an employer of choice for Indigenous Peoples*. We are committed to implementing systemic changes within the organization, as well as supporting the individual Reconciliation journey of each person at the CER. We offer our Indigenous employees fifteen (15) hours of paid leave and twenty-two decimal five (22.5) hours of unpaid leave — that can also be made up hour for hour — per year to engage in traditional Indigenous practices. We provide access to Elders, one-on-one coaching, social and cultural events in the workplace, and opportunities to work and lead in a hybrid work model. Depending on the position, we also offer full-time telework options for Indigenous employees for whom living and working in or near their communities is critical to their identity, cultural security and the exercise of Treaty and inherent rights.
Reconciliation link: https://www.cer-rec.gc.ca/en/consultation-engagement/indigenous-engagement/reconciliation/path-advancing-reconciliation.html
To self-declare, please ensure to check off the appropriate box within the online application under the Employment Equity section. To learn more about self-declaring, we encourage you to consult the following two links to learn more about employment equity and self-declaration:
https://www.canada.ca/en/services/jobs/opportunities/government/self-declaring-because-we-care.html
https://www.canada.ca/en/public-service-commission/jobs/services/gc-jobs/employment-equity.html
The CER requires applicants to submit their application online. Applications received via email will be rejected. Please submit your application by clicking “Apply Online.”
The CER is recognized as one of Canada's Top 100 Employers in a national competition to determine which employers lead their industries in offering exceptional workplaces for their employees.
You need (essential for the job)
Your application must clearly explain how you meet the following
Education: High school diploma or an acceptable combination of education, training, and experience.
Learn more about degree equivalency.
Experience:
E1 Experience providing administrative and office coordination services in a professional environment, including preparing and editing correspondence, creating, and maintaining electronic filing systems, tracking and distributing information, and managing calendars.
E2 Experience organizing meetings, events, and travel arrangements, including with the preparation of agendas and materials, logistics (rooms, equipment, catering, teleconferences, videoconferences), and recording minutes.
E3 Experience using office software and digital systems (e.g., Microsoft Word, Excel, Outlook, Teams, SharePoint, databases, and records management tools) to produce and manage administrative and financial records.
E4 Experience providing financial support to a manager or a team following established procedures, including monitoring budgets, creating commitments, reconciling purchase card transactions and processing invoices.
Applied / assessed at a later date
Organization-wide and Business Competencies:
OC1 Accountability and result orientation (Learn level)
OC2 Initiative and adaptability to change (Learn level)
OC3 Process and project management (Learn level)
OC4 Written communication (Learn level)
OC5 Oral communication (Learn level)
Competency Level Definition:
Learn is defined as developing a basic knowledge of the competency and ability to apply.
You may need (asset qualifications)
May be applied / assessed at a later date
AQ1 Experience updating, managing, and maintaining internal websites.
AQ2 Experience creating, improving, and documenting office procedures, templates, and workflows.
AQ3 Experience supporting employee onboarding, orientation, and training sessions.
AQ4 Experience in a public service setting.
Organizational Needs: The CER is committed to build a diverse workforce reflective of Canadian society and to increase the representation of Indigenous Peoples to advance Reconciliation. Preference may be given to qualified candidates who self-identify from the following Employment Equity Groups: Indigenous Peoples, Visible Minorities, and Persons with Disabilities. We encourage you to indicate if you belong to one or more of the designated groups by completing the self-declaration section in your application.