About the position
Work environmentThe Department of National Defence (DND) is one of the largest federal government employers, offering over 70 types of civilian career opportunities. DND's role is to provide services and support to the Canadian Armed Forces (CAF) in their operations and missions at home and abroad. The civilian workforce is an essential part of the Defence Team. Your knowledge and expertise contribute to the overall mission. In this regard, the department fosters a work environment where you have opportunities to learn, to develop your talents, to progress in your career and have job satisfaction over the long-term.
*How does this work?
Step 1: Read the entire advertisement. Want to join our team? Let us know you’re interested! Click “Apply.”
Step 2: Tell us about you! Attach your résumé and answer the screening questions in the online application.
Step 3: We will carefully review all of your qualifications. If your abilities match one of our immediate or upcoming opportunities we may contact you for further information or assessment.
Our organization will only accept online applications for this opportunity. If there are limitations or special circumstances preventing you from submitting your application via the GCJobs online portal, you must contact us at and receive approval to apply via an alternate means PRIOR to the closing date.
• Persons are entitled to participate in the appointment process in the official language of their choice.
• A variety of assessment tools may be used. This may include application screening, interviews, written assessments, reference checks, interactions with our staff during the process, etc.
• All information obtained throughout the selection process, from the time of application to close of process, may be used to evaluate the applicants.
• Applicants to this selection process must include in their application a valid email address and make sure that this address is functional at all times and accepts messages from unknown users.
Depending on the position being staffed:
• Additional qualifications, operational requirements and/or conditions of employment may be required;
• Varying degrees of breadth and depth of experience may be deemed essential;
• Asset qualifications may be invoked as essential qualifications;
• You may be contacted and asked to submit information or undergo a more in-depth assessment.
Intent of the process
The Department of National Defence (DND) is entering a pivotal period of transformation and growth, driven by evolving national and global geopolitical priorities. This expansion reflects our commitment to strengthening Canada’s defence capabilities, modernizing operations, and advancing strategic initiatives.
As we rise to meet these evolving challenges, DND is seeking skilled and dedicated professionals to help shape the future of Canada’s defence. Several targeted recruitment initiatives are underway to attract diverse talent across a wide range of disciplines, enhancing our ability to deliver on strategic and operational objectives.
The intent of this process is to build a dynamic pool of partially or essentially qualified candidates to fill current and future vacancies across DND’s operational landscape. Successful candidates may be considered for a range of meaningful opportunities that support our evolving mandate and contribute directly to Canada’s defence and security.
We plan to fill position(s) on an indeterminate (permanent) basis in the National Capital Region for the following roles:
AS 01
• Junior Security Analyst
• Administrative Officer
• Corporate Services Administrative Officer
AS 02
• Intermediate Security Analyst
• Corporate Services Officer
• Project Officer
• Quality Control Analyst
The appointed candidate must meet all essential qualifications and conditions of employment and be administered the Oath before being appointed to the position. Administration of the Oath concerns individuals appointed from outside the public service.
Positions to be filled
20
Important messages
❗ To ensure the integrity of the selection process, the content and questions of the assessment must remain confidential. Please do not discuss or share the assessment content with anyone, including other candidates. You must complete the assessment, including screening questions, by yourself, without the help of others, including the use of unapproved internet resources and artificial intelligence (such as ChatGPT or any other forms of artificial intelligence). Plagiarism and the use of artificial intelligence is strictly prohibited throughout the entire process and suspected non-compliance will be investigated. Any violation may result in potential consequences which could include your elimination from this selection process.
Conditions of employment
Secret security clearance - or *Top Secret security clearance
*Top Secret clearances will only be granted to Canadian citizens.
Learn more about personnel security screening processes.
Ability and willingness to work in-person on site at the designated workplace. Most positions require full-time in-person on-site work.
Managers may establish additional conditions of employment specific to the position being staffed. These conditions will be communicated to the candidates considered for that specific appointment.
Strict adherence to the Department of National Defence and Canadian Forces Code of Values and Ethics, Values and Ethics Code for the Public Sector, and Directive on Conflict of Interest. Please see the "Additional Links" section.
You need (essential for the job)
Your application must clearly explain how you meet the following
EDUCATION
All positions:
A secondary school diploma or employer-approved alternatives.
Notes:
The employer-approved alternatives to a secondary school diploma are:
• A satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma; or
• An acceptable combination of education, training and/or experience.
Acceptable experience and/or training in a field relevant to positions in the AS classification is required when the education qualification specified for the position being staffed is a secondary school diploma or approved employer alternatives.
Learn more about degree equivalency.
EXPERIENCE
All positions:
• Experience providing administrative support, including managing multiple files or projects and prioritizing workload to meet deadlines.
• Experience gathering and organizing information and providing recommendations.
• Experience providing client service.
• Experience using Microsoft Office applications (for example, Outlook, Word, Excel).
Applied / assessed at a later date
All positions:
• Demonstrating integrity and respect
• Thinking things through
• Judgement
• Working effectively with others
• Showing initiative and being action-oriented
• Communication*
*Communication refers to writing, expressing ideas (for example, orally, using sign language, or using assistive technology), and active listening, allowing you to understand and be understood by others.
You may need (asset qualifications)
May be applied / assessed at a later date
ASSET EDUCATION
Completion of a post-secondary certificate or diploma program related to the field of security.
Learn more about degree equivalency.
ASSET EXPERIENCE
All positions:
• Experience working or volunteering in a mixed military/civilian environment.
• Experience working with multiple stakeholders or clients.
• Experience providing client service or administrative support in a security-related environment, including handling and analyzing information to support operational or decision-making activities.
Corporate Services Office, AS 02:
• Experience providing administrative support to management.
• Experience coordinating travel arrangements using software.
• Experience processing expense claims using software.
Intermediate Security Analyst, AS 02:
• Experience processing security requirements for visitors or contractors entering a secure site.
Junior Security Analyst, AS 01 & Intermediate Security Analyst, AS 02:
• Experience working within a Personnel Security Screening environment.
Note: All essential and asset experience can be gained within or outside the workplace (including in the context of volunteering, schoolwork, or community engagement).
Appointment decisions may be based on one or more of the following criteria:
- Matching of the individual's experience or qualifications to the strengths and weaknesses of the work team;
- Matching of the individual's experience or qualifications to the specific duties of the position being staffed;
- Depth, breadth, type of work-specific experience;
- Level/degree of one or more competencies/qualifications;
- Organizational Needs.
Please note that achieving the pass mark on any of the assessments used does not mean you will move forward in the selection process. Management may decide to use a score that is higher than the pass mark on any of the evaluations used throughout the selection process. Management may also decide to use top-down selection at any stage of the process.
ORGANIZATIONAL NEEDS
The Department of National Defence is committed to creating a diverse and inclusive team that reflects Canada's population. To achieve a representative workforce, selection may be based on qualified candidates self-declaring as belonging to one or more of the designated groups: Indigenous Peoples, members of visible minorities, persons with disabilities, and women.
We encourage you to indicate if you belong to any of the designated groups when you apply.
As means to support our military families and linked with the Department of National Defence priorities, consideration may first be given to the spouses or common-law partners of serving Canadian Armed Forces members.
We recognize that some individuals may possess an affected* status as a result of recent workforce adjustment exercises. These individuals may be considered ahead of other candidates.
*Affected status occurs when an indeterminate employee has been informed in writing that his or her services may no longer be required because of a workforce adjustment situation. You will be required to provide evidence of affected status at a later date.
Equity, diversity and inclusion
The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the population it serves. We promote employment equity and encourage you to self-declare if you belong to one of the designated employment equity groups when you apply.
Learn more about diversity and inclusion in the public service.
Creating an environment where diverse perspectives are valued begins with self-declaration. Count yourself in and self-declare by identifying to which employment equity group(s) you belong to. In order to self-declare, please ensure to indicate this by checking off the appropriate box(es) within the online application as part of the Employment Equity section.