We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.
TASKS
We are looking for a number of positions in different areas, including administrative assistant (CR-04) and executive assistant (AS-01). Duties may vary depending on the position, but generally include (but are not limited to):
General administrative duties
✔️Prepare various types of documents, such as reports, presentations, and correspondence.
✔️Respond to inquiries and provide necessary information to internal and external clients.
✔️Enter and track information in a database to ensure accuracy and accessibility.
✔️Take responsibility for planning and organizing meetings and teleconferences, preparing and filing files for meetings.
✔️Manage agendas
✔️Procure office equipment and supplies.
✔️Make travel reservations and process claims
✔️Other related duties
AS-01
✔️Organize and direct meetings between Assistants in different departments and coordinate files to be shared.
✔️Analyze and develop new tools and policies in collaboration with the various departments
Parks Canada is the federal agency responsible for protecting and presenting Canada's outstanding natural and cultural resources through a system of national parks, national marine conservation areas and national historic sites in all regions of the country.
Want to get away from it all? To disconnect? Have fun in the midst of nature? Located on the tip of the Gaspé Peninsula, Parc Forillon is a mountainous peninsula bordered by the Gulf of St. Lawrence and Gaspé Bay. Its boreal forest is home to a wide variety of easily observable wildlife. Its vertiginous cliffs are home to thousands of seabirds and its shores to colonies of seals. The landscapes are grandiose, and their rocks contain part of the planet's fascinating history. For thousands of years, men and women have populated the Forillon Peninsula: Micmacs, fishermen, cod traders, whalers, lighthouse keepers and more.
Forillon Park tells their fascinating story. Forillon, YOUR end of the world!
Your work will also occasionally take you to the two national historic sites managed by the Gaspésie Field Unit: The Pointe-au-Père Lighthouse National Historic Site on the St. Lawrence River in Rimouski, and the Battle of the Ristigouche National Historic Site on the Ristigouche River in Pointe-à-la-Croix.
This process is to staff a vacancy ans may be used to create a list of qualified candidates to staff similar positions with various tenures, security levels or linguistic profiles OR requirements in same or other parts of the country.
Positions to be filled: 1
Your résumé.
A covering letter
Contact information for 2 references.
EDUCATION
High school diploma or acceptable combination of education, training related to job duties and/or relevant experience.
ASSET
✔️College diploma in office administration, secretarial, administrative, or related field
EXPERIENCE
✔️Experience in performing general administrative duties*.
*Administrative duties include, but are not limited to: preparing various types of documents, responding to inquiries and providing necessary information, paying invoices, managing a generic e-mail box, entering and tracking information in a database, maintaining a filing system, creating letters from templates, sending and receiving correspondence, managing and distributing information, making travel reservations, handling meeting logistics, scanning documents, tracking budget expenditures, etc.
✔️Experience in using the Microsoft Office suite (Outlook, Word, Excel, PowerPoint, Teams, etc.)
✔️Experience in coordinating various administrative management services
✔️Experience in writing, formatting and reviewing various documents (e.g. correspondence, reports, briefing notes, etc.)
✔️Experience in database maintenance and report preparation.
ASSETS
✔️Experience working in an office environment within the federal government
Various language requirements
French Essential
Bilingual imperative (BBB/BBB)
Information on language requirements
ABILITIES
✔️Ability to communicate effectively both orally and in writing. (Your application may be used to assess written communication)
✔️Ability to provide quality customer service
✔️Ability to organize and prioritize workload to meet deadlines
✔️Ability to use various software and applications such as word processing, spreadsheet, database, presentation, collaborative communication and agenda management
* Ability only for Executive Assistant (AS-01) *
✔️Ability to analyze and solve problems
PERSONAL SUITABILITIES
✔️Sound judgement
✔️Attention to detail
✔️ Effective interpersonal skills
✔️Take Initiative
✔️ Integrity
OPERATIONAL REQUIREMENTS
✔️Willingness to report to various work sites
✔️Travel by vehicle to various work sites
✔️ Hold and maintain a class 5 driver's license
Reliability Status security clearance
The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.
Information on employment equity
HOW TO APPLY?
We will only accept on-line applications received via the jobs.gc.ca site.
All job applications must therefore be submitted through the Public Service Resourcing System. Following are some of the benefits associated with applying on-line.
✔ Applicants can create a profile and a resume that can be used when applying for other processes without having to recreate a new application each time.
✔ Applicants can modify their application/resume at any time BEFORE the closing date indicated on the job advertisement.
✔ Applicants can verify the status of their applications, at any time.
✔ Applicants can be notified electronically of tests or interviews and results.
✔ For some jobs, applicants will find important information, namely the job questionnaire and a complete statement of merit criteria that are only available when applying on-line.
To submit an application on-line, please select the button "Apply Online" below.
Applicants who apply to this selection process must include in their application a valid e-mail address and make sure this address is functional at all times and accepts messages from unknown users. Our intention is to communicate with applicants only by e-mail for screening/assessment purposes (including issuing screening results and sending invitations for written tests and interviews).
In the application, you must provide your curriculum vitae.
In the pre-screening questions, for each Essential and Asset education and experience qualification indicate Yes if you have/meet it. Then below each experience qualification for which you have indicated Yes, you must provide clear and concrete EXAMPLES and DETAILS of how you meet them.
For the experience qualifications, be sure to include WHEN, WHERE and HOW you obtained this experience. It is recommended that you describe the examples in specific terms, providing sufficient details so that the Assessment Board can clearly understand the circumstances. Describe the situation/task, the action you took, what you accomplished and/or what you learned. DO NOT SIMPLY INDICATE IN YOUR RESPONSE "PLEASE REFER TO CV/RÉSUMÉ". Lack of EXAMPLES and DETAILS may result in your application being rejected as the Assessment Board will have insufficient information to determine whether or not you meet the qualifications.
Please submit your completed application, including all of the above-mentioned documentation. Failure to do so may result in your application being rejected. When you apply, you must also submit the required documents (diplomas, references, etc.) by email to the following address : . In the subject of your email, indicate the reference number and job title.
The Parks Canada Agency is established as a separate employer in the Federal Public Service under the Financial Administration Act. Persons appointed to the Agency continue to be part of the Public Service. The Parks Canada Agency operates under its own human resources framework outside of the Public Service Employment Act and in line with values of fairness, competence and respect, and its operating principles.
In accordance with paragraph 8(2)(a) of the Privacy Act, information or material, whether provided directly by the candidate or otherwise obtained by the selection board, used during the selection process for the purpose of assessing a candidate may be used as part of the selection review and recourse processes. Such relevant information may be provided to third parties, such as other candidates or their representatives, who have a legitimate reason to be aware of that information.
Persons are entitled to participate in the appointment process in the official language of their choice.
Travel cost for individuals who are not Federal Public Servants will not be covered.
We thank all those who apply. Only those selected for further consideration will be contacted.