We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.
When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.
📌Administrative Assistant
→ Organizes and maintains the senior manager’s agenda, and appointments, coordinates logistics for meetings and travel and gathers and compiles background documents for meetings.
→ Assists or prepares and tracks documents related to human resources, financial and administrative processes.
→ Provides administrative and coordination support services in all areas pertaining to the operations of the organization including data input, making travel arrangements, processing forms and claims, drafting and preparing minutes, ordering supplies and coordinating Access to Information requests, Privacy requests and Parliamentary Questions requests for the organization.
📌Compensation Administration
→ Determine employee compensation entitlements.
→ Analyse, prepare and process compensation transaction requests.
🌍 Statistics Canada is a world-renowned leader in its domain, and its employees are proud to fulfill its mission: to serve Canada with high-quality statistical information that matters. We want to help Canadians better understand their country, so they can make more thoughtful decisions. The advantages of a strong workplace cannot be understated. Diverse. Accommodating. Nurturing. Rewarding. For employees to reach their full potential, a workplace MUST meet all of these criteria. Our success lies with a dynamic workforce that strives for excellence and innovation. We are proud to provide a healthy, respectful and supportive work environment for all employees and offer opportunities to develop and acquire new skills.
👏 We encourage our employees to innovate and strive for excellence, we promote career advancement, encourage continued learning and training, and embrace new technologies that allow us to increase efficiency and flexibility in our work environment.
📌 Looking for a modern and flexible workplace? We offer a hybrid* work environment that combines remote and on-site work, as well as a modernized work environment.
*Based on the Direction on prescribed presence in the workplace and in order to ensure efficiency, effectiveness, operational requirements and/or for reasons of collaboration, building team spirit, innovation and creating a culture of belonging, the appointee(s) will be required to work onsite for a minimum of 60% of their regular work schedule. Prior to appointment, the hiring manager will discuss with the successful candidate(s) the options and/or specifics as it pertains to the work arrangement.
📌Looking for ways to grow your career? We promote continuous learning, offering countless ways to grow via our developmental programs, language training and career assignments.
Current Needs: The immediate need is to staff AS-01 positions within the agency.
Future Needs: This selection process could be used to create a partially qualified pool to staff similar positions with various tenures, various linguistic profiles, and/or security clearances within Statistics Canada across Canada. This pool may be used to staff census excluded approval order positions.
Assessment processes will be conducted periodically as vacancies arise. You are strongly encouraged to apply as soon as possible as we have immediate needs to staff multiple positions.
In the event that an employee of the public service is qualified through this process, and there is a temporary need, he or she may be considered for acting, deployment, assignment or secondment opportunities
Positions to be filled: Number to be determined
Your résumé.
Contact information for 2 references.
EDUCATION
A secondary school diploma or an acceptable combination* of education, training and/or experience.
*Acceptable Combination:
A satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma (currently the General Intelligence Test 320 GIT-320)
OR
Successful completion of two years of secondary school AND one year of experience providing administrative support or performing clerical functions**
**Clerical functions may include, but not limited to: data entry, filing, answering inquiries, preparing written correspondence, receptionist duties.
Experience can be gained through work, school, cultural and life experiences, or community/volunteer work.
ESSENTIAL EXPERIENCE
EXP1. Experience in the use of Microsoft Office applications, including Excel, Word, Outlook and PowerPoint
EXP2. Experience in providing service to clients*
*Clients may include: management, employees, citizens, or other stakeholders
EXP3. Experience in delivering administrative support services** or academic experience gained through an Office Administration program from a recognized post-secondary institution
**Administrative support services are defined as, but not limited to: managing agendas, scheduling and organizing meetings/teleconferences, preparing background materials, procuring office equipment and supplies, maintaining a filing system, and other related duties
Various language requirements
Are you likely to meet official language requirements for bilingual positions?
Do the self-assessment tests: http://www.canada.ca/en/public-service-commission/services/second-language-testing-public-service/self-assessment-tests.html
• English Essential
• French Essential
• Bilingual imperative - BBB/BBB
• Bilingual imperative - CBC/CBC
Information on language requirements
COMPETENCIES
C1. Demonstrating integrity and respect
C2. Thinking things through
C3. Working effectively with others
C4. Showing initiative and being action oriented
C5. Attention to Detail
ABILITIES
A1. Ability to communicate effectively in writing
A2. Ability to communicate effectively orally
A3. Ability to prioritize workload to meet deadlines
ASSET EDUCATION
AED1. Certification in Business Administration
ASSET EXPERIENCE
AEXP1. Experience supervising employees
AEXP2. Experience in providing administrative support to senior officials*
*A senior official is defined as a leader who has the authority to influence change/direct the work for a company/organization
AEXP3. Experience in performing tasks related to human resources**
**Human resources tasks are defined as but not limited to: preparing offer letters, assessment invitations, results letters and other staffing-related documents; performing data entry, creating job posters, and other related duties.
AEXP4. Experience in performing tasks related to finance***
*** Finance tasks are defined as but not limited to: processing financial transactions, verifying information, working with a financial management system, and other related duties.
Selection may be limited to members of the following Employment Equity groups: Aboriginal persons, persons with disabilities, visible minorities, women
Information on employment equity
OPERATIONAL REQUIREMENTS
Ability and willingness to work overtime according to operational needs.
Additional operational requirements may be required depending on the specific position being staffed.
Reliability Status security clearance - Additional conditions of employment may be required depending on the specific position being staffed.
The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.
Information on employment equity
ASSESSMENTS:
*All information obtained throughout the selection process, from the time of application to close of process, may be used to evaluate the candidates including their ability to communicate effectively in writing.
Candidates must clearly demonstrate in the screening questionnaire how they meet the education and experience criteria listed in the Essential Qualifications and Asset Qualifications. Please note that stating that the requirement has been met or listing past or current responsibilities does not represent adequate substantiation. Rather, you must provide concrete examples that clearly illustrate how you meet the requirement. Failure to clearly demonstrate in your responses how you meet the screening criteria (Education, Essential Experience and Asset experience) could result in the rejection of your application. Inconsistencies in the application package may result in your submission being rejected.
A good way to proceed with the development of your example would be to use the STAR model:
S – Situation: Describe the situation and provide all relevant details.
T – Task: What tasks did you have to perform? What needed to be done to resolve the situation?
A – Actions: What did you do to resolve the situation and why did you choose this action plan? Did you consider other options? Why weren’t those options chosen?
R – Results: What was the result of the actions you took? What could you have done differently? Did you achieve your goals?
Our intention is to communicate with candidates via email. Candidates should check their emails regularly, as there may be new communications regarding this process. Candidates must include a valid email address, and make sure that this address is functional and accepts messages from unknown users.
Candidates may be required to meet the asset qualifications depending on the requirements of the specific position being staffed. Other qualifications may be taken into consideration in the selection decision.
A random selection and/or top-down selection may be used at any moment of the process to manage the number of candidates; and/or a volume management strategy may be used at any point during the process, in order to determine the number of candidates to be further considered.
SELECTION OF WORK LOCATION(S)
Please note that your selection of the work location(s) may be used to filter candidates based on available job locations. Therefore, we encourage you select the work location(s) that you are interested in.
Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.
Information on the preference to veterans
We thank all those who apply. Only those selected for further consideration will be contacted.