Intent of the process
A pool of partially-qualified or fully qualified candidates may be created to staff similar or identical positions with various tenure, various linguistic profiles and security requirements within the Courts Administration Service.Candidates may be evaluated further, for specific opportunities, on qualifications (including conditions of employment and operational requirements) that are deemed necessary, whether or not these qualifications have been listed on the job advertisement.

Important messages
Candidates may be evaluated further, for specific opportunities, on qualifications (including conditions of employment and operational requirements) that are deemed necessary, whether or not these qualifications have been listed on the job advertisement.Persons are entitled to participate in the selection process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.Candidates must meet the essential qualifications to be appointed to a position.Candidates must clearly demonstrate in the screening questionnaire how they meet the education and experience factors listed as essential and/or asset qualifications on the statement of merit criteria. In order to do so, the candidate must provide the information as part of their answer to the pertinent screening question, using concrete examples in the provided area. The assessment board cannot and will not make any assumptions about your experience. Note that it is not sufficient to only state that the qualifications are met or to provide a listing of current or past responsibilities. Resumes may be used as a secondary source to validate the experience described in the experience questionnaire. Failure to clearly demonstrate in the questionnaire how you meet the education and experience, both essential and/or asset, where applicable, may result in the rejection of your application.A variety of tools and assessment methods may be used, which may include, but is not limited to written tests, interviews and reference checks. Other sources of information (such as performance agreements, work samples, selection board member knowledge, etc.) may be used to inform the assessment of the criteria identified on the Statement of Merit Criteria. Any information that you provide throughout this selection process, including email correspondence, may also form part of the assessment.Asset qualification(s) may be applied in this selection process.Written communication may be assessed via the job application.Candidates will be required to provide proof of their education credentials in the form of a diploma or official transcript.If a qualified candidate has been selected and appointed on an indeterminate basis from the established pool, they will be removed from the pool. If a candidate is selected for a specified period (including term, acting, or assignment/secondment) appointment, they will remain in the pool for future offers.We will communicate with applicants by e-mail. It is your responsibility to verify your e-mails regularly. Applicants shall ensure that the e-mail address provided is valid and make sure this address is functional at all times and accepts messages from unknown users.

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Reliability Status security clearance

Depending on the position to be staffed, the following condition of employment may apply:Willing and able to work on site in Ottawa.

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Willing and able to work between 8:30 and 4:30 each day.

Willing and able to work overtime on short notice.

Willing and able to work on site in Ottawa in accordance with a pre-established schedule.

Willing and able to do hybrid work and possess adequate broadband internet connection.

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At minimum, a secondary school diploma or an acceptable combination of education training, and/or experience.

Experience providing a variety of administrative support services (such as, but not limited to, filing, reception duties, controlling documentation flow, managing correspondence, reviewing documents, data entry, digitization).

Experience in providing services to clients (external or internal).

Experience using Microsoft Office Suite (including MS Word, Excel and Outlook).

Ability to plan, prioritize and meet deadlines.

Effective interpersonal skills
Attention to detail
Reliability
Adaptability
Initiative
Oral communication
Written communication

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Applied / assessed at a later date

Various language requirements - Various language requirements
Bilingual imperative BBB/BBB
English/French essential
English essential

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Successful completion of two (2) years of post-secondary* education.
Definition:
*Post-secondary education means years of education following high school graduation (grade 12 or secondary V).

Experience working as a Registry Assistant, Senior Support Clerk, Judicial or Legal Assistant or assistant in a similar position.

Experience working in a judicial, quasi-judicial* or legal environment.
Definition:
*Judicial or quasi-judicial environment is defined as a Board, Commission, Tribunal or Court (Federal, Provincial or Municipal).

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Preference will be given to veterans first, followed by Canadian citizens and permanent residents, with the exception of jobs located in Nunavut or Yukon. For positions located in Nunavut, qualified Inuit enrolled under the Nunavut Agreement will be appointed first. For positions located in Yukon, qualified Yukon First Nations will be appointed first, followed by qualified Indigenous persons.

Learn more about preference to veterans.

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