Correspondence Officer

Important messages

We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Assessment accommodation

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Application Process
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The pre-screening questions must be completed when applying for this selection process. It is your responsibility to answer these questions explaining and substantiating in detail: how, where and when (MM-YYYY to MM-YYYY) you meet each of the education and experience factors listed in the essential and asset qualifications. Please note, it is not sufficient to state that the qualification is met or to provide a listing of current or past responsibilities. You must provide concrete examples, which illustrate how you meet each qualification. Resumes may be used as a secondary source to validate the education and the experiences described in the pre-screening questions. Proof of education will also be requested at a later date.

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Relocation
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To learn more about Yellowknife, you can visit the following website: https://www.yellowknife.ca/en/living-here/living-here.aspx

If you are living outside Yellowknife, you could be entitled to relocation assistance. See the Relocation Directive for more information: https://www.njc-cnm.gc.ca/directive/d6/v11/en

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Salary, Allowances, and Benefits
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In addition to salary, you may be entitled to an isolated posts allowance. This can range from $17,995 to $26,105 per year, depending on if you have a dependent and the geographic location. You also may be entitled to vacation travel allowance of approximately $1,000 once a year for you and each eligible dependent.

As a federal government employee, you will also receive a comprehensive benefit package including an employee pension plan and health, dental and group insurance.

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Workplace and Telework
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Employees must perform their duties from a government of Canada physical workplace at least 2-3 days each week, or 40-60% of their regular schedule. The workplace of the positions to be filled is located in Yellowknife, NT. Successful candidates will be required to work at the work site, either full-time or in a hybrid work mode. A part-time telework agreement may be discussed and implemented at the time of hiring in accordance with the operational needs of the position to be filled.

Duties

►The Correspondence Officer is part of the Corporate Secretariat work unit. The team plays an important role in the distribution of information and assignments between the NWT Region and the Associate Deputy Ministers’ and Ministers’ offices. Reporting to the Correspondence Unit Administrator, the successful candidate will triage incoming correspondence and tasks. This involves using problem solving skills to determine the appropriate work unit to assign tasks; being very organized to keep track of deadlines and tasks across the Region; and fine-tuned client services skills to support our internal clients.

Work environment

►Why choose Crown-Indigenous Relations and Northern Affairs Canada (CIRNAC)? Contribute to CIRNAC’s interesting and unique mandate by playing a role in supporting a renewed nation-to-nation, Inuit-Crown, and government-to-government relationship with Indigenous Peoples. Leave your mark on Canadian history, as you work with a team that is leading the government’s work in the North. Join a workplace committed to reconciliation with Indigenous Peoples. You can’t find this type of experience anywhere else.

Intent of the process

We are looking to staff one position on a term basis. A pool of partially qualified candidates will be established and may be used to staff similar or identical positions, within CIRNAC (various tenures, language requirements, and/or security clearance, all which may vary according to the position being staffed).

🔹🔹🔹*** Candidate information will not be shared with federal departments outside Northwest Territories to fill vacancies elsewhere across Canada. ***🔹🔹🔹

Positions to be filled: Number to be determined

Information you must provide

Your résumé.

In order to be considered, your application must clearly explain how you meet the following (essential qualifications)

🎓EDUCATION

A secondary school diploma or an acceptable combination of education, training, and/or experience.

Degree equivalency

📌EXPERIENCE

• Experience providing administrative support services*.

• Experience using various computer software systems, including Outlook, Excel, and Word.

* Administrative services are defined as, but not limited to: coordinating meetings; managing correspondence; preparing and collating meeting file folders and background materials, procuring office equipment and supplies, maintaining a filing system, data entry; drafting, editing, verifying and proofreading correspondence and/or reports, producing various reports for management and other related duties.

📌ABILITIES/PERSONAL SUITABILITY

• Ability to learn quickly.
• Ability to communicate effectively in writing (to be evaluated throughout the application process).
• Detail oriented.

🔹You will be required to answer multiple screening questions within this job advertisement. 🔹

If you possess any of the following, your application must also clearly explain how you meet it (other qualifications)

ASSET QUALIFICATIONS

📌EXPERIENCE

• Experience using GCDocs, CCM Enterprise, or other Government of Canada programs and applications.
• Experience working in a northern environment.

📌OPERATIONAL REQUIREMENT

• Willingness and ability to work in (and relocate to, as applicable) Yellowknife, NT.

The following will be applied / assessed at a later date (essential for the job)

English essential

Information on language requirements

📌ABILITIES

• Ability to establish priorities and work under pressure.
• Ability to communicate effectively orally.

📌PERSONAL SUITABILITY

• Effective interpersonal skills.
• Initiative.
• Client service skills.

The following may be applied / assessed at a later date (may be needed for the job)

CURRENT AND/OR FUTURE ORGANIZATIONAL NEEDS

Crown-Indigenous Relations and Northern Affairs Canada is committed to having a skilled and diversified workforce representative of the population it serves. In support of our strategy to achieve our employment equity goals, preference may be given to candidates who, at the time of application, indicate that they are belonging to one of the following Employment Equity groups (self-declaration): Indigenous peoples, Women, Visible Minorities and Persons with Disabilities.

Conditions of employment

Conditions of employment
The following conditions must also be met on taking up the position and maintained throughout the employment:
• Reliability Status security clearance.
• Willingness to work overtime, weekends, and/or statutory holidays and territorial holidays on short notice.
• Should relocation be required, the incumbent must complete a Health Declaration form for themselves and dependents, in accordance with the Isolated Post and Government Housing Directive.

Other information

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.

Information on employment equity

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How to Self-Declare
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If you are an Indigenous person, a woman, a member of a racialized group, or a person with a disability, self-declaration information will be collected via your job application profile, under the Employment Equity section.

Please note that your self-declaration as a member of First Nations, Inuit or Métis will be verified via the Affirmation of Indigenous Identity Form to be provided later in the staffing process. For more information on this requirement, please consult the Questions and Answers page: https://www.canada.ca/en/public-service-commission/services/appointment-framework/guides-tools-appointment-framework/affirmation-indigenous-identity-form.html.

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Additional information
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Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

Please note that asset qualifications, top-down, using cut-off scores and/or random selection may be used at any stage of the assessment process to identify which applications will be given further consideration.

Candidates must meet all the essential criteria in order to be appointed.
However, applicants may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.

For Government of Canada employees: An assignment/secondment or an acting appointment is a temporary resourcing option. The approval of your substantive supervisor is required before an offer can be made.

Applicants with diplomas from outside of Canada must provide proof of Canadian equivalence. Visit the Canadian Information Centre for International Credentials (CICIC) for more information at http://www.cicic.ca/.

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Communication
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Acknowledgment of receipt of applications will not be sent.

PLEASE NOTE: We will be contacting candidates via email including invitations for evaluations. Candidates are responsible for providing a valid email address that accepts email from unknown users (some email systems block these types of email). It is your responsibility to check both your jobs.gc.ca account and email account regularly to ensure that you do not miss any opportunities. Make sure to also check your junk mail folder. It is entirely your responsibility to inform us of any changes to your contact information. If you fail to follow these recommendations, you may be eliminated from the selection process.

Preference

Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Information on the preference to veterans

We thank all those who apply. Only those selected for further consideration will be contacted.

Apply online