About the position
DutiesLaunch your career in contracting and procurement.
Are you looking to build a career where you can make a real impact while developing in-demand business and financial skills? Join our team as a Contracting and Procurement Clerk and gain hands-on experience supporting procurement activities in a dynamic, client-focused environment.
In this role, you’ll develop practical expertise while contributing to meaningful work:
• Advise and support clients on policy-compliant procurement options and applicable financial thresholds
• Collaborate with stakeholders to define procurement requirements, sourcing strategies, and financial coding
• Conduct market research and help manage procurement processes, from solicitation to evaluation and recommendations
• Prepare procurement documents, including purchase orders and acquisition card transactions, while coordinating supplier timelines
• Track and manage orders, ensuring timely delivery and resolving any issues along the way
• Maintain organized, compliant files to support transparency and audit readiness
• Reconcile transactions and invoices, contributing to accurate financial tracking
• Support continuous improvement, helping enhance tools, processes, and service delivery
Why Join Us?
• Grow your career with hands-on experience and mentorship
• Build foundational skills in procurement, contracting, and financial operations
• Work collaboratively with diverse clients and suppliers
• Contribute to improvements that make processes more efficient and effective
Work environmentThe Parliamentary Protective Service (PPS) is a separate and distinct organization not subject to the Public Service Employment Act. It has its own classification, compensation system, and staffing regime. Persons appointed to PPS continue to be part of the federal government and will receive the public service pension plan and public service insurance benefits plan.
What we offer:
• Public service health, dental, and vision care insurance plans
• Public Service Pension Plan
• 35-hour standard work week
• Minimum 4 weeks of paid vacation
• Free on-site fitness facilities
• Employee and Family Assistance Program
• Flexible work schedules
• Centrally located in downtown Ottawa
• Proximity to O-Train Parliament Station and most of all main OC Transpo and STO bus lines
Intent of the process
The purpose of this recruitment and selection process is to establish a pool of qualified or partially qualified candidates to staff positions of various tenures.
The pool may also be used in the future to staff similar positions within PPS and by other organisations.
Positions to be filled
1
Important messages
Please visit PPS web site under Careers > Opportunities or at https://pps.parl.ca/ for guides that will help you prepare your application and for an interview.
We encourage veterans of the Canadian Armed Forces to self-identify when applying to our job opportunities.
We will only accept online applications received through the GC Employment website.
To submit your online application, you will first need to create an account on the GC Jobs website. Once your account is created, return to the job poster, and select the button "Apply Online" below.
Candidates who are unable to apply online must contact the person listed below prior to the closing date.
All communication (screening, assessments, invitations, results) with applicants will be done by e-mail. Ensure that the e-mail address provided is valid, always functional and accepts messages from unknown users.
It is your responsibility, as a candidate, to clearly demonstrate how you meet each qualification (education, experience, and assets) by answering the screening questions in the online application.
You must provide concrete specific examples to illustrate how you meet each criterion identified in the questions. Your answers must include where and how you obtained the required experience, as well as the period(s) in which you performed the functions of the position(s).
Candidates will not be solicited for incomplete or missing information.
Use the STAR method to provide clear and detailed examples:
• S – Situation: Describe the context.
• T – Task: Outline the objective.
• A – Action: Explain what you did and how you did it.
• R – Result: Highlight the outcome of your actions.
Please note that all answers (or cover letters) submitted must be original work. Plagiarism of any kind, including responses generated by AI, is strictly prohibited, and may result in disqualification from the application process.
Candidates are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.
Various assessment tools may be used to evaluate candidates during the selection process.
Depending on the number of applicants, volume management strategies may be used for the purpose of managing applications.
Candidates must meet the essential qualifications, including the linguistic requirement to be appointed to a position.
Relocation and travel expenses incurred during the recruitment and selection process are the applicant's responsibility.
Conditions of employment
All candidates must obtain both a Site Access Clearance and a PPS Enhanced Reliability Status.
To initiate the PPS security screening process, candidates will be required to complete a personal history questionnaire, a pre interview questionnaire, and undergo fingerprinting.
The security screening process involves a comprehensive background investigation to assess the candidate’s reliability, honesty, trustworthiness, loyalty to Canada and reliability as it relates to that loyalty. This security screening investigation includes, but is not limited to, a loyalty assessment, law enforcement verifications, financial verifications, internet inquiries, as well as personal and employment reference checks. Candidates will also be required to participate in a security screening interview, which will cover a range of topics needed to complete the security screening assessment.
Candidates should be aware that participation in, or completion of, the recruitment process does not guarantee eligibility for a PPS security screening. Security screening is conducted as a separate process, and the outcome may be influenced by several factors, including the length of time an individual has resided in Canada and the resulting ability to verify required background information.
Interactions with law enforcement, credit history, personal associations, and other relevant security considerations may also affect a candidate’s eligibility to be granted the required security screening level and may influence the time needed to complete the security screening process.
Candidates who do not meet the security screening requirements will not be granted the required security screening level and will therefore be removed from the hiring process as it is a condition of employment.
You need (essential for the job)
Your application must clearly explain how you meet the following
EDUCATION:
A post-secondary school diploma OR an acceptable combination of education, training and/or experience related to the position.
*The educational program must be from an accredited learning institution recognized in Canada. If you completed a program outside of Canada, you will be required to obtain proof of a Canadian equivalency at your expense from an accredited learning institution recognized in Canada.
Learn more about degree equivalency.
EXPERIENCES:
E1 - Experience delivering procurement advice, guidance, and information to clients.
E2 - Experience entering and managing procurement data in a procurement or financial system.
E3 - Experience reconciling information to ensure accuracy.
E4 - Experience preparing procurement and contracting documentation and coordinating with partners and clients for the acquisition of goods and services.
Applied / assessed at a later date
KNOWLEDGE:
K1 - Knowledge of procurement principles, including common methods of supply, basic contracting approaches, and value-for-money considerations.
COMPETENCIES:
C1 - Teamwork & Collaboration
C2 - Thinking Skills
C3 - Client Service Orientation
C4 - Communication
C5 - Leadership