Court Administrative Assistant

Duties
Role:
The Court Admin is the subject matter expert who prepares all court documentation to be sent to the Provincial and Federal Crown Prosecutor’s Office.Key duties include:
• Preparation of a court package to be sent to the Provincial and Federal Crown Prosecutor’s Office for approval
• Preparation of Summons to be later served to the accused
• Preparation of Subpoenas to be later served to the witness(es), victim(s), etc.
• Data entry in both PROS & CPIC
• Processing of convictions in CJIM
• External calls to our service partners
• Answer internal calls
• Assistance to police officers for their court file
• Administrative oversight support for the detachments in the district
• Control and maintain an inventory of required supplies

Intent of the process
"The immediate need is to staff 1 positions on a term basis."A pool of candidates may be established and may be used to staff similar positions within the RCMP on an indeterminate basis or specified period (including term, acting appointments or assignments). This pool may also be used to staff similar positions, with various language and security requirements.Should a Civilian Member (CM) be found qualified and selected for appointment, the appointment will not result in a change of status to the Public Service (PS) category for the CM.

Positions to be filled
1

Important messages
"All job applications must be submitted through the https://emploisfp-psjobs.cfp-psc.gc.ca/psrs-srfp/applicant/page2440?fromMenu=true&toggleLanguage=en system.
Testing/interviews will be conducted at locations of the employer's choice and may require candidates to travel to the test/interview location, Woodstock, N.B.
Please note that candidates (including persons employed in the Public Service) will not be considered to be in travel status or on government business and travel costs will not be reimbursed. Consequently, candidates will be responsible for travel costs.**PLEASE ENSURE ALL OF YOUR PERSONAL INFORMATION IN YOUR https://emploisfp-psjobs.cfp-psc.gc.ca/psrs-srfp/applicant/page2440?fromMenu=true&toggleLanguage=en PROFILE/ACCOUNT IS ACCURATE AND UP TO DATE.**WE USE THE INFORMATION GENERATED BY THR SYSTEM FOR CONTACT AND SCREENING PURPOSES, NOT INFORMATION THAT IS FOUND ON YOUR RESUME/COVER LETTER.Candidates must meet all essential qualifications to be appointed to a position. This will be determined through the use of various evaluation tools.
Candidates may be required to meet the asset qualifications or the organizational needs, depending on the requirements of the specific position being staffed.You must provide proof of education credentials. If you completed your education outside Canada, it is your responsibility to demonstrate the equivalency. Please refer to the following link for more information: http://www.cicic.caPlease identify clearly your substantive group and level and your employment status on your resume and/or application form.Our means of communication with applicants is via e-mail. Please ensure to include a functional e-mail address, which will accept messages from unknown users (some e-mail systems block these types of e-mails). It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.The Indigenous Career Navigators Program, among others, is designed to provide Indigenous peoples with advice and guidance through the application/hiring process. To Indigenous peoples seeking individual support related to your application or during the assessment phase, please contact our RCMP Indigenous Career Navigator (ICN): **The use of AI is prohibited.You must complete your application and future assessments independently without external help, including unauthorized internet resources or Artificial Intelligence (AI) tools) (for example, Copilot, ChatGPT, or any other form of AI.)You may be asked to explain or elaborate on your answers in a follow-up interview.Any violation may be investigated and result in serious consequences, including the rejection of your application. ""You will be required to answer screening questions to demonstrate how you meet the Essential Qualifications (Education and all Essential Experiences).When answering the screening questions, it is not sufficient to say that you have the required qualifications or to list your current or past responsibilities. Rather, you must provide concrete examples of tasks you have accomplished with significant details to explain the WHAT, WHEN, WHERE and HOW you acquired each qualification.For each experience criteria, please provide the following information:
1- Name of the department or organization where the experience was acquired;
2- Title of the position occupied, group and level and the period(s) in which you performed the functions (M-Y to M-Y);
3- Specific details of tasks or projects demonstrating how the experience was acquired (Situation/Challenge, Tasks, Action and Result).
Should your responses to the screening questions contain insufficient details to demonstrate that you meet the screening criteria, your application will not be given further consideration in this process. Candidates will not be solicited for incomplete or possible missing information."

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Reliability Status security clearance - of the RCMP. All applicants for positions within the Royal Canadian Mounted Police will be subject to a thorough security clearance process, which includes reference checks and an interview wherein questions may include (but are not limited to) previous employment, on-line activities, credit checks, alcohol and/or drug use. • Willingness and ability to travel
• Possession of a valid driver’s license
• Willingness and ability to attend court

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Occasional overtime may be required.

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Successful completion of two years of secondary school or employer-approved alternatives.

Experience providing service to clients by telephone, in person and in writing.

Experience liaising with internal and external stakeholders.

Experience researching, extracting and compiling information from various sources.

Experience using information management systems for the purpose of researching, entering and extracting data.

Experience interpreting and applying policy, procedures or legislation.

The ability to communicate effectively orally.
The ability to communicate effectively in writing.
The ability to plan and organize workload and multitask to meet strict deadlines.

Effective interpersonal skills
Thoroughness
Dependability
Judgment
Teamwork

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Applied / assessed at a later date

English essential

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Experience providing administrative services in a legal or police services environment, including researching and interpreting legislation and related legal documentation, creating and reviewing court related documents.

Experience using police databases such as: PROS, PIRS, CPIC, JISNB etc.

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Preference will be given to veterans first, followed by Canadian citizens and permanent residents, with the exception of jobs located in Nunavut or Yukon. For positions located in Nunavut, qualified Inuit enrolled under the Nunavut Agreement will be appointed first. For positions located in Yukon, qualified Yukon First Nations will be appointed first, followed by qualified Indigenous persons.

Learn more about preference to veterans.

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