Various Administrative Assistant Positions - Prairies region

Work environment
The Department of National Defence (DND) is one of the largest federal government employers, offering over 70 types of civilian career opportunities. DND's role is to provide services and support to the Canadian Armed Forces (CAF) in their operations and missions at home and abroad. The civilian workforce is an essential part of the Defence Team. Your knowledge and expertise contribute to the overall mission. In this regard, the department fosters a work environment where you have opportunities to learn, to develop your talents, to progress in your career and have job satisfaction over the long-term.The Prairie region is known for its wide-open landscapes, strong community spirit, and evolving dynamism. Blending innovation, cultural richness, and closeness to nature, it offers an environment where quality of life goes hand in hand with exciting career opportunities. This region is ideal for those seeking both stability and growth.If you are looking for a change or looking to further your career, this process is tailored to candidates LIKE YOU to cater to the unique needs and requirements of the Prairie Region.Together, DND and the Canadian Armed Forces (CAF) form the largest and most complex organization in Canada. DND and the CAF work side-by-side to fulfill the Government of Canada’s mission to defend Canada and Canadians and contribute to international peace, security, and stability efforts.
_______________________________________________________________What do we offer?🍁 At DND we foster a work environment where employees have opportunities to grow, learn, progress in their careers, and have job satisfaction over the long-term. You’ll enjoy:
✅ A career among a dynamic and dedicated team
✅ Opportunities for advancement
✅ A diverse, respectful, and inclusive work environment
✅ A total benefits package including a competitive salary, health and dental insurance plans, pension plan and a variety of leave entitlements
_______________________________________________________________🏢 In line with Treasury Board Secretariat (TBS) direction, the Department of National Defence has adopted a common hybrid work model where employees work at their designated worksite at least 3 days each week, or 60% of their regular schedule. Some positions may require full-time on-site presence.
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Intent of the process
The Department of National Defence (DND) is entering a pivotal period of transformation and growth, driven by evolving national and global geopolitical priorities. This expansion reflects our commitment to strengthening Canada’s defence capabilities, modernizing operations, and advancing strategic initiatives.As we rise to meet these evolving challenges, the Department of National Defence (DND) is seeking skilled and dedicated professionals to help shape the future of Canada’s defence. Several targeted recruitment initiatives are underway to attract diverse talent across a wide range of disciplines, enhancing our ability to deliver on strategic and operational objectives. The intent of this process is to build a dynamic pool of partially or essentially qualified candidates to fill current and future vacancies across DND’s operational landscape. Successful candidates may be considered for a range of meaningful opportunities that support our evolving mandate and contribute directly to Canada’s defence and security.

Important messages
_______________________________________________________________When you apply to this selection process, you are not applying for a specific job, but to a process for current and future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.❗ On December 1st, 2025 we will be pulling applications to fill immediate needs in the following locations:
↪ Edmonton, AB
↪ Shilo, MB
↪ Suffield, AB
↪ Winnipeg, MB
↪ Yellowknife, NT Apply before this date to be considered for our immediate vacancies.Please note that candidates will only be assessed once, and repeat applications to the inventory will not be considered.
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INTEREST IN OTHER LOCATIONS❗ This advertisement is for the locations listed above only. Please refer to our other posters for different locations. In support of mobility and accessibility, we invite those who are interested in working onsite from Department of National Defence locations other than those listed on this poster, to apply on the regional selection processes for those locations. (Pro-tip: you may cut and paste your answers).Selection Processes:
↪ 25-DND-EA-NAST-543826-ATL (Atlantic)
↪ 25-DND-EA-NAST-543826-EST (Eastern)
↪ 25-DND-EA-NAST-543826-NCR (National Capital Region)
↪ 25-DND-EA-NAST-543826-ONT (Ontario)
↪ 25-DND-EA-NAST-543826-PAC (Pacific)
↪ 25-DND-EA-NAST-543826-PRA (Prairies)Candidates who apply on various regional posters will only be assessed once. Results of this assessment will be applied to each individual process, if more than one application is submitted.
_______________________________________________________________The information you provide in this application must be true and may be verified. Any false information may result in the rejection of your application and/or not hiring you. Please only check off the locations that you are truly willing and able to work from. We value honesty. Choosing a location that you are not truly willing and able to work from slows down the process and impacts our ability to staff positions within the Department. Any false information provided on a location of interest may result in your removal from this process.
_______________________________________________________________Please note that our assessments will require the use of technology, including email, as part of the process. However, we are committed to ensuring equal access for everyone. If you do not have access to the necessary technology or face any challenges, we are happy to provide accommodations to support your participation. Please feel free to reach out, and we will work with you to find a solution that meets your needs. _______________________________________________________________▶ Persons are entitled to participate in the appointment process in the official language of their choice.▶ Our organization will only accept on-line applications for this opportunity. Please click “Apply online” to submit your application. If there are limitations or special circumstances preventing you from submitting your application via the GC Jobs online portal, you must contact us and receive approval to apply via an alternate means PRIOR to the closing date.▶ Applicants who apply to this selection process must include in their application a valid email address and make sure that this address is functional at all times and accepts messages from unknown users.▶ All information obtained throughout the selection process, from the time of application to close of process, may be used to evaluate the applicants. Your overall conduct and communications, including email correspondence, may be used in the assessment of qualifications and competencies.▶ To ensure the integrity of the selection process, the content and questions of the assessment must remain confidential. Please do not discuss or share the assessment content with anyone, including other candidates. You must complete the assessment, including screening questions, by yourself, without the help of others, including the use of unapproved internet resources and artificial intelligence (such as ChatGPT or any other forms of artificial intelligence). Plagiarism and the use of artificial intelligence is strictly prohibited throughout the entire process and suspected non-compliance will be investigated. Any violation may result in potential consequences which could include your elimination from this selection process.▶ If, at any point in this process or upon qualifying in this process, your Values and Ethics do not align with that of the Department of National Defence and Canadian Forces Code of Values and Ethics and Values and Ethics Code for the Public Sector, you will be eliminated from further consideration in this process. (Copy and paste these links in your browser for more information: https://www.canada.ca/en/department-national-defence/services/benefits-military/defence-ethics/policies-publications/code-value-ethics.html AND https://www.tbs-sct.canada.ca/pol/doc-eng.aspx?id=25049)▶ Depending on the position being staffed:
↪ Additional qualifications, operational requirements and/or conditions of employment may be required
↪ Varying degrees of breadth and depth of experience may be deemed essential
↪ Asset qualifications may be invoked as essential qualifications
↪ You may be contacted and asked to submit information or be further assessed▶ Appointment decisions may be based on one or more of the following criteria:
↪ Matching of the individual's experience or qualifications to the strengths and weaknesses of the work team;
↪ Matching of the individual's experience or qualifications to the specific duties of the position being staffed;
↪ Depth, breadth, type of work-specific experience;
↪ Level/degree of one or more competencies/qualifications;
↪ Organizational Needs

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▶ Security clearance - Reliability, Secret, Top Secret
↪ Important Information: For some positions, candidates must be eligible to obtain and maintain a Top-Secret security clearance. In line with the Directive on Security Screening, candidates must hold Canadian citizenship to obtain this level of clearance.▶ Strict adherence to the Department of National Defence and Canadian Forces Code of Values and Ethics, Values and Ethics Code for the Public Sector, Directive on Conflict of Interest, and Defence Administrative Orders and Directives (DAOD) 7021-1, Conflict of Interest.*
↪ *For more information, please refer to the links at the bottom of the poster.Additional conditions of employment may be required depending on the position being staffed. The complete list of conditions of employment will be communicated to candidates at the time of consideration for appointment for each position being staffed.

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Managers may establish operational requirements specific to the position being staffed. The complete list of operational requirements will be communicated to candidates at the time of consideration for appointment for each position being staffed.

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EDUCATION ▶ EDU1. A secondary school diploma or employer-approved alternatives Notes:
1. The employer-approved alternatives to a secondary school diploma are:
↪ A satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma; or
↪ An acceptable combination of education, training and/or experience. Candidates who already meet both of the following criteria must be accepted as meeting the secondary school diploma requirement:
↪ Candidates who have achieved a satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma; and
↪ Candidates who have been appointed or deployed for an indeterminate period to a position in the AS classification. The opportunity to be assessed by at least one of the two employer-approved alternatives must be offered to candidates who have not previously met the secondary school diploma requirement. Candidates who were appointed or deployed on an indeterminate basis using an acceptable combination of education, training and/or experience meet the secondary school requirement for the AS classification only and must be reassessed for entry to other classifications on the basis of this alternative. 2. Acceptable experience and/or training in a field relevant to positions in the AS classification is required when the education qualification specified for the position being staffed is a secondary school diploma or approved employer alternatives.

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EXPERIENCE▶ EX1. Experience providing administrative support services* *Administrative support services could include: preparing and managing documents, coordinating schedules and meetings, maintaining records and databases, handling correspondence, or supporting day-to-day office operations

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COMPETENCIES ▶ C1. Demonstrating integrity and respect
▶ C2. Thinking things through
▶ C3. Working effectively with others
▶ C4. Showing initiative and being action-oriented
▶ C5. Communication

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ABILITIESAS-02 only:
▶ A1. Ability to identify issues and develop solutions

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Applied / assessed at a later date

Various language requirements - :
↪ English Essential
↪ Bilingual Imperative – BBB/BBB
↪ Bilingual Imperative – CBC/CBC

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ASSET EXPERIENCE▶ AEX1. Experience providing administrative support to managers, such as maintaining calendars, organizing meetings, tracking a budget, or preparing correspondence ▶ AEX2. Experience making travel arrangements and preparing travel claims ▶ AEX3. Experience using advanced* features of Microsoft Excel ▶ AEX4. Experience using a resource management information system such as, but not limited to, Defence Resource Management Information System (DRMIS) ▶ AEX5. Experience using a records management system, such as, but not limited to, Records, Document, and Information Management System (RDIMS) ▶ AEX6. Experience using a human resource information system beyond the self-service function, such as, but not limited to, Oracle PeopleSoft, Human Resources Support Service (HRSS), or Guardian▶ AEX7. Experience with data entry and manipulation of data in both Peoplesoft version 8 or higher and Phoenix ▶ AEX8. Experience working in a human resources (HR) service environment ▶ AEX9. Experience working or volunteering in a mixed civilian and military environment ▶ AEX10. Experience working in a real property environment*Advanced is defined as having experience in one or more of the following functions: automating workflows with macros, applying conditional formatting, analyzing data with PivotTables, performing what-if analyses, creating interactive dashboards, transforming data, or visualizing insights with advanced charts and maps.Note: Additional asset qualifications may be required depending on the position being staffed. Asset qualifications may also be invoked as essential qualifications.

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ASSET ABILITY ▶ AA1. Ability to supervise

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ORGANIZATIONAL NEEDS▶ The Department of National Defence is committed to creating a diverse and inclusive team that reflects Canada’s population. To achieve a representative workforce, selection may be based on qualified candidates self-declaring as belonging to one or more of the following EE designated groups: Indigenous peoples, persons with disabilities, women, and visible minorities. We encourage you to indicate if you belong to one or more of the designated groups when you apply.▶ As means to support our military families and linked with the Department of National Defence priorities, consideration may first be given to the spouses or common-law partners of serving Canadian Armed Forces (CAF) members.

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Preference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.

Learn more about preference to veterans.

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