Administrative Assistant - Anticipatory

Duties
The bilingual administrative assistant will work as part of the Finance team to provide support services within the Prince Edward Island Field Unit including:
• Providing administrative support and actions to the Finances team
• Providing client services in person and on the phone in both official languages
• Preparing correspondence and managing generic email accounts
• Providing information and advice to clients including selling passes
• Maintaining information systems and other records
• Providing administrative support to the PEI Field Unit when required
• Secondary support to revenue management

Work environment
Parks Canada is a federal government agency responsible for the protection and presentation of Canada’s outstanding natural and cultural resources through a system of national parks, national marine conservation areas and national historic sites in all regions of Canada.PEI National Park of Canada is home to sand dunes, barrier islands and sandspits, beaches, sandstone cliffs, wetlands and forests. These diverse habitats provide a home for a variety of plants and animals, including the threatened Gulf of Saint Lawrence Aster and the endangered Piping Plover. The National Park also features unique cultural resources, notably Green Gables, part of L. M. Montgomery's Cavendish National Historic Site, and Dalvay-by-the-Sea National Historic Site. https://www.pc.gc.ca/en/pn-np/pe/pei-ipe/info/emplois-jobs

Intent of the process
Anticipatory selection process to prepare for potential employment opportunities.
This process may be used to create a list of qualified candidates to staff similar positions in future years, and with various tenures, security levels or linguistic requirements in the same or other parts of the country.

Important messages
Candidates who qualified on process 2022-CAP-PEI-EA-IND-042 do not need to reapply.Applications will only be accepted on-line received via the Canada.ca site.
To submit an application on-line, please select the button "Apply Online" below.
For tips to navigate the application process step by step, refer to the following site: https://www.youtube.com/watch?app=desktop&v=duBHmZQKBvY Resumes will be used ONLY as a secondary source to validate the education and experience described in the screening questions. Tips for applicants:
• Please provide complete and thorough details of your education and experience.
• Do not assume that the screening board has any previous knowledge of your background, qualifications, or work history.
• You must be specific and provide concrete examples/details for each experience element, as applications will be screened only on the information provided.
• Failure to provide sufficient information may result in your application being screened out of the competition.Our intention is to communicate with candidates via email. Candidates must include in their application a valid email address and ensure this address is functional at all times and accepts messages from unknown users. It is the candidate's responsibility to ensure that any changes to their personal information be provided to the email address indicated on this job advertisement. Applicants are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.Applicants who are unable to apply on-line must contact the person listed below prior to the closing date.

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• Reliability Status security clearance
• Possession and maintenance of a valid Driver’s Licence.

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OPERATIONAL REQUIREMENTS
• Willingness to wear a Parks Canada uniform

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EDUCATION
• Successful completion of secondary education (Gr 12) or provincial equivalency.

EXPERIENCE
• Experience in providing administrative support services.
• Experience in providing service to clients by telephone, in person, and/or in writing.
• Experience in using various software programs such as Microsoft Office.

KNOWLEDGE
• Knowledge of general office administration practices and procedures.
• Knowledge of payment processing, and general cash control procedures.

ABILITIES
• Ability to communicate effectively, both orally and in writing.
• Ability to establish priorities and organize work in order to meet tight deadlines.
• Ability to use software programs to produce documents and enter data.
• Ability to edit and proofread documents.

PERSONAL SUITABILITIES
• Attention to Detail
• Judgment
• Dependability
• Client Focus

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Applied / assessed at a later date

Bilingual - Imperative (BBB/BBB) - Parks Canada, as required by the Official Languages Act, provides services to visitors in English and French. Successful candidates must obtain second language evaluation results in reading, writing and speaking in their second language (English or French) prior to hiring.

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ADDITIONAL EDUCATION
• Minimum of 1-year post secondary education.

ADDITIONAL EXPERIENCE
• Experience in processing accounts receivables.
• Experience in processing accounts payable.
• Experience working for Parks Canada in Prince Edward Island.

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